Administrative Coordinator - UPMC Shadyside

UPMC•Pittsburgh, PA

About The Position

UPMC Shadyside is seeking a full-time Administrative Coordinator to support its Respiratory and Nursing Administration teams. Under general direction, this position coordinates the workflow of administrative and/or clerical employees and provides complex, technical administrative support to one or more departments or divisions. It is a fast-paced, high-impact role supporting hospital operations through report management, hospital-wide initiatives, supply-order coordination, auditing and analytical reporting, phone-line management, billing reconciliation, and meeting organization.

Requirements

High school diploma or equivalent, or an associate degree.
Five years of experience in an increasingly responsible administrative support role.
Ability to perform advanced functions in word processing, electronic mail and calendar, spreadsheet, presentation, and database software.
Ability to use applicable Microsoft Suite products.
Advanced knowledge of business processes and procedures.
Working knowledge of accounting and financial principles and functions.
Ability to analyze data.
Ability to use discretion and independent judgment.
Act 34 clearance.

Responsibilities

Plan conferences for the department and department head.
Coordinate employee workflow and provide complex, technical administrative support to one or more departments or divisions, including organizing, planning, and prioritizing others’ work and building teams for project assignments.
Perform all responsibilities of an Administrative Assistant Sr.
Contribute to presentations and other department or supervisor work by developing material from initial ideas.
Review administrative procedures and operating practices and recommend ways to increase efficiency.
Assist with recruiting, hiring, training, and evaluating employee performance.
Analyze complex information requests and determine complex trends.
Develop reports for executives or the department.
Develop and send correspondence on behalf of the department and department head, including drafting and sending meeting minutes and meeting events.
Manage essential reports, support hospital-wide initiatives, coordinate supply orders, perform auditing and analytical reporting, manage phone lines, reconcile billing, and organize key meetings.