Administrative Coordinator

University of Oklahoma•Oklahoma City, OK

3d•$38,700 - $50,300•Onsite

About The Position

Be the operational heartbeat behind a high impact physician team at Stephenson Cancer Center. Are you an organizational powerhouse who thrives in a fast paced, professional environment? Do you love bringing order to complexity, building strong relationships, and keeping teams moving forward seamlessly? If so, we’d love to meet you. We’re seeking an Administrative Coordinator who will play a critical role in supporting physicians and leadership through expert coordination, communication, and operational excellence. This is more than an administrative role—it’s a chance to be a trusted partner, problem solver, and leader within the department. As an Administrative Coordinator, you’ll ensure daily operations run smoothly while supporting physicians and cross functional teams. You’ll also take ownership of higher level administrative and operational responsibilities, including: Organizing and coordinating specialized clerical and administrative functions, Serving as a point of contact for internal and external customers, answering questions, providing information, and resolving concerns, Establishing and maintaining filing systems, including confidential documents, Planning and coordinating special projects, Collecting and disseminating information for internal and external stakeholders, Performing other related duties as assigned.

Requirements

High School Diploma or GED.
12 months office, clerical, or administrative experience.

Nice To Haves

Associates or Bachelor's degree preferred
Previous administrative experience in healthcare or a medical setting
Strong organizational, time management and multitasking skills
Excellent written and verbal communication skills
Ability to handle sensitive information with discretion and maintain confidentiality
Attention to detail
Ability to prioritize and meet deadlines
Professionalism and interpersonal skills
Problem solving and adaptability

Responsibilities

Manage and maintain physicians’ calendars, prioritizing appointments and resolving scheduling conflicts
Coordinate and schedule departmental meetings, including agenda preparation, securing meeting space, and distributing materials
Distribute incoming mail and correspondence to appropriate team members
Facilitate clear, professional communication between physicians, administrative staff, and other departments
Maintain well organized records and ensure accuracy and completeness of documentation
Organizing and coordinating specialized clerical and administrative functions
Serving as a point of contact for internal and external customers, answering questions, providing information, and resolving concerns
Establishing and maintaining filing systems, including confidential documents
Planning and coordinating special projects
Collecting and disseminating information for internal and external stakeholders
Performing other related duties as assigned