Let's begin! Administrative Coordinator

Moody's Corporation • Charlotte, NC

1d

About The Position

At Moody's, we unite the brightest minds to turn today’s risks into tomorrow’s opportunities. We do this by striving to create an inclusive environment where everyone feels welcome to be who they are—with the freedom to exchange ideas, think innovatively, and listen to each other and customers in meaningful ways. Moody’s is transforming how the world sees risk. As a global leader in ratings and integrated risk assessment, we’re advancing AI to move from insight to action—enabling intelligence that not only understands complexity but responds to it. We decode risk to unlock opportunity, helping our clients navigate uncertainty with clarity, speed, and confidence. If you are excited about this opportunity but do not meet every single requirement, please apply! You still may be a great fit for this role or other open roles. We are seeking candidates who model our values: invest in every relationship, lead with curiosity, champion diverse perspectives, turn inputs into actions, and uphold trust through integrity. The focal point of this role is to support daily coordination and administrative operations for leaders within the Corporate Systems team. The Corporate Systems team, part of the Technology Services Group, supports Moody’s core business and technology operations by enabling reliable day-to-day execution, strong coordination, and effective governance across corporate platforms and shared services. The team partners closely with senior leaders and key stakeholders to support informed decision-making, consistent delivery, and operational efficiency. By bringing structure, clarity, and rigor to complex environments, team members contribute to high‑impact work that supports Shared Services and senior leadership activities while ensuring Moody’s systems run smoothly and effectively.

Requirements

• Strong calendar and meeting coordination skills, including scheduling across multiple time zones, managing conflicting priorities, and ensuring accurate logistics for virtual and in-person meetings
• Proficiency with standard productivity and collaboration tools (e.g., email, calendar, document sharing, and virtual meeting platforms) to support efficient day-to-day coordination
• Experience supporting travel planning and expense processes, including booking travel, preparing expense reports, and reconciling receipts in accordance with company policies
• Clear, professional written and verbal communication skills, with the ability to interact confidently with senior leaders, internal stakeholders, and external partners
• Ability to manage multiple tasks independently, prioritize workload, and meet deadlines in a fast-paced, deadline-driven environment
• Sound judgment and discretion when handling confidential information, sensitive schedules, and executive communications
• Basic understanding of artificial intelligence concepts, with curiosity and enthusiasm for learning how AI tools can be used to improve processes and drive efficiency
• Interest in exploring AI systems and a willingness to develop awareness of responsible AI practices, including risk management and ethical use

Nice To Haves

• A degree in business administration, communications, or a related field is preferred

Responsibilities

• Manage complex calendars for one or more leaders, including scheduling meetings across multiple time zones, resolving conflicts, and prioritizing requests based on business needs
• Arrange domestic and international travel, including flights, accommodations, ground transportation, and itineraries, in accordance with company travel policies
• Prepare, submit, and reconcile expense reports; track receipts and resolve discrepancies in compliance with corporate expense guidelines
• Serve as a primary point of contact for scheduling and administrative coordination, communicating professionally with internal stakeholders and external partners
• Anticipate scheduling, travel, and coordination needs and proactively identify solutions to improve efficiency and reduce friction for leaders and teams
• Handle sensitive and confidential information with discretion and sound judgment, particularly related to executive schedules and communications
• Support ad hoc administrative tasks and special projects as needed to assist the broader team and leadership

Benefits

• In addition to base salary, this role is eligible for incentive compensation.
• Moody’s also offers a competitive benefits package, including not but limited to medical, dental, vision, parental leave, paid time off, a 401(k) plan with employee and company contribution opportunities, life, disability, and accident insurance, a discounted employee stock purchase plan, and tuition reimbursement.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level