Administrative Coordinator

Triplex Plating•Michigan City, IN

31d

About The Position

The Front Office Administrator plays a critical role in supporting daily business operations by managing administrative, billing, and reporting functions using proprietary internal software systems. This position serves as the primary point of contact for incoming communications and provides essential support across accounting, purchasing, and operational departments. Accuracy, discretion, and strong organizational skills are key to success in this role.

Requirements

High school diploma or equivalent (Associate’s degree preferred)
2+ years of experience in an administrative or front office role
Experience working with proprietary or custom business software
Strong data entry skills with high attention to detail
Proficiency in Microsoft Office (Excel, Word, Outlook)
Ability to manage multiple priorities in a fast-paced environment

Nice To Haves

Strong organizational and time-management skills
Timeliness and professionalism
Attendance is critical
Professional phone etiquette and communication skills
Discretion when handling confidential employee and company information
QuickBooks Experience
Manufacturing Experience
Self-starter with the ability to work independently and as part of a team
Comfortable working with structured processes and deadlines
Monday - Friday 8:00 AM - 3:00 PM CST

Responsibilities

Serve as the first point of contact by answering and directing incoming phone calls professionally
Greet visitors and coordinate basic front office logistics
Provide general administrative support to management and operations teams
Enter billing information accurately into proprietary internal software systems
Review data for completeness and accuracy prior to submission
Assist with invoice tracking and basic billing inquiries
Enter purchase orders into proprietary systems based on internal requests
Verify purchase order details, pricing, and quantities
Coordinate with internal departments to ensure timely processing
Collect, review, and enter employee time cards
Ensure accuracy of hours, job codes, and approvals prior to payroll submission
Assist with monthly reporting, including compiling data from multiple sources
Maintain organized electronic and physical records
Support audits, reconciliations, and internal reviews as needed