Administrative Coordinator
About The Position
Employee resignation results in our search for a new Administrative Coordinator within the Commissioners' Office. Our hire will provide administrative support to the three Commissioners, Chief Clerk, and Assistant County Administrator, and coordinate a wide variety of administrative functions within the office. Essential functions include compiling documents and information to prepare a weekly public meeting agenda according to documents submitted; electronically recording weekly meetings and preparing minutes; compiling approved agreements, contracts, and proposals for commissioner signature; routing signed documents to appropriate department contact for further execution; compiling and preparing resolutions, proclamations, and ordinances in proper format; maintaining office electronic and paper records/files; screening and routing phone calls; greeting and announcing office visitors; preparing and typing letters, documents, and routine correspondence; maintaining schedule or calendar for Board of Commissioners and chief clerk; maintaining office supplies and equipment; traveling as needed; and maintaining confidentiality. Qualified applicants must have a high school diploma or GED, and have two years' office experience, preferably in a comparable level of position and scope of responsibility. Candidates must also be fluent in English, maintain effective interpersonal relations with all customers, pay attention to details, provide excellent customer service, possess computer proficiency in systems used to perform essential functions, demonstrate experience in a fast-paced work environment with frequent interruptions and frequent change, demonstrate experience in setting schedules and meeting deadlines, have comfort in saying no, and be skilled in working under pressure with multiple competing priorities.
Requirements
- high school diploma or GED
- two years' office experience, preferably in a comparable level of position and scope of responsibility
- fluent in English
- maintain effective interpersonal relations with all customers
- pay attention to details
- provide excellent customer service
- possess computer proficiency in systems used to perform essential functions
- demonstrate experience in a fast-paced work environment with frequent interruptions and frequent change
- demonstrate experience in setting schedules and meeting deadlines
- have comfort in saying no
- be skilled in working under pressure with multiple competing priorities
Responsibilities
- compiling documents and information to prepare a weekly public meeting agenda according to documents submitted
- electronically recording weekly meetings and preparing minutes
- compiling approved agreements, contracts, and proposals for commissioner signature
- routing signed documents to appropriate department contact for further execution
- compiling and preparing resolutions, proclamations, and ordinances in proper format
- maintaining office electronic and paper records/files
- screening and routing phone calls
- greeting and announcing office visitors
- preparing and typing letters, documents, and routine correspondence
- maintaining schedule or calendar for Board of Commissioners and chief clerk
- maintaining office supplies and equipment
- traveling as needed
- maintaining confidentiality
Benefits
- 90% employer-paid PPO healthcare with three-tier pharmacy and vision components
- pension plan
- public employer's equivalent of 401(k)
- term life insurance
- short-term disability
- a menu of voluntary benefits that includes dental and Aflac
- 14 annual holidays
- other time-off provisions
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
