ASMSA Administrative Coordinator STEM Pathways & Front Office Operations

University of Arkansas System

14d•Onsite

About The Position

The Arkansas School for Mathematics, Sciences, and the Arts (ASMSA) is seeking an Administrative Coordinator for STEM Pathways & Front Office Operations. This role provides essential administrative and programmatic support to the Director of STEM Pathways and serves as the primary front office contact for ASMSA. The position involves coordinating campus event reservations and facilities scheduling, managing mail and package processing in collaboration with the Finance office, and ensuring accurate tracking, reconciliation, and timely distribution of deliveries. The Administrative Coordinator acts as a key liaison between receiving operations and campus departments, maintaining clear communication with faculty, staff, and visitors to support efficient daily operations.

Requirements

Associate’s degree or equivalent combination of education and experience.
1–3 years of administrative, office support, or customer-facing experience.
Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
Clear, professional communication skills and a service-oriented approach.
Proficiency with Microsoft Office and Google Workspace.
Ability to learn systems such as Workday and campus operational tools.
Ability to work independently and collaboratively in a fast-paced environment.
High level of professionalism, discretion, and attention to detail.
Proof of legal authority to work in the United States on the first day of employment.

Responsibilities

Provides administrative and programmatic support to the Director of STEM Pathways.
Serves as the primary front office contact for ASMSA.
Coordinates campus event reservations and facilities scheduling.
Manages incoming mail and package processing in collaboration with the Finance office.
Ensures accurate tracking, reconciliation, and timely distribution of deliveries.
Serves as a key liaison between receiving operations and campus departments.
Maintains clear communication with faculty, staff, and visitors to support efficient daily operations.