Administrative Coordinator Sr

BLUE ORIGIN • West Melbourne, FL

2d

About The Position

At Blue Origin, we envision millions of people living and working in space for the benefit of Earth. We’re working to develop reusable, safe, and low-cost space vehicles and systems within a culture of safety, collaboration, and inclusion. Join our team of problem solvers as we add new chapters to the history of spaceflight! This role is part of Blue Origin Operations, which is comprised of Integrated Supply Chain, Test Operations, Safety, Quality, and Mission Assurance. This includes Manufacturing and Supply Chain support across all Blue Origin facilities. Sr. Administrative Assistant - Job Description We are a team of collaborators, doers, and problem-solvers who are relentlessly committed to a culture of safety. This position will directly impact the history of space exploration and will require your commitment and detailed attention towards safe and repeatable space flight. Join us in lowering the cost of access to space and enabling Blue Origin’s vision of millions of people living and working in space to benefit Earth. As part of a hardworking team you will be responsible for all aspects of providing Administrative Support the Manufacturing Operations Leadership team for Lunar Permanence. - MK1 This role will report to the Vice President, of Manufacturing Operations for MK1.. As Senior Administrative Assistant you will provide high-level support to executives by managing calendars, coordinating travel and meetings, handling confidential information, and overseeing daily operations. Key responsibilities include preparing reports and presentations, managing correspondence, maintaining filing systems, and sometimes supervising junior staff. This role requires strong organizational and multitasking skills, discretion, and professionalism to ensure efficiency and support senior leadership. We are looking for someone to apply their technical expertise, leadership skills, and commitment to quality to positively impact safe human spaceflight. Passion for our mission and vision is required!

Requirements

• Exceptional organizational and time-management skills.
• Strong attention to detail and accuracy.
• Discretion and the ability to handle confidential information.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other administrative software.
• Excellent interpersonal and communication skills.
• Ability to multitask and work efficiently in a fast-paced environment.
• Ability to leverage AI tools to increase efficiency and accuracy
• Experience in an administrative or office environment is required, with a bachelor's degree often preferred but not always mandatory.
• Applicants for employment at Blue Origin must be a U.S. citizen or national, U.S. permanent resident (i.e. current Green Card holder), or lawfully admitted into the U.S. as a refugee or granted asylum.
• Background Check Required for all positions: Blue’s Standard Background Check Required for Certain Job Profiles: Defense Biometric Identification System (DBIDS) background check if at any time the role requires one to be on a military installation
• Required for Certain Job Profiles: Drivers who operate Commercial Motor Vehicles with a Gross Vehicle Weight (GVW), Gross Vehicle Weight Rating (GVWR) or combination of power unit and trailer that meets or exceeds 10,001 lbs. and/or transports placardable amounts of hazardous materials by ground in any vehicle on a public road while in commerce, may be subject to additional Federal Motor Carrier Safety Regulations including: Driver Qualification Files, Medical Certification (obtained before onboarding), Road Test, Hours of Service, Drug and Alcohol Testing (CDL drivers only), vehicle inspection requirements, CDL requirements (if applicable) and hazardous materials transportation/shipping training.
• Required for certain Job Profiles: Ability to obtain and maintain Merchant Mariner Credential, which includes pre-employment and random drug testing as well as DOT physical

Nice To Haves

• Excellent computer skills with Microsoft Excel, MS Excel, and other MS Office software.
• Excellent written /verbal communications skills
• Demonstrates understanding and is able to apply continuous improvement terminology/tools

Responsibilities

• Calendar and meeting management: Schedule meetings, manage complex calendars for multiple executives, and handle logistics like room bookings and catering.
• Travel and expense management: Arrange domestic and international travel, including flights, hotels, and ground transportation, and process expense reports.
• Communication and correspondence: Screen and prioritize incoming calls and emails, and draft and proofread correspondence such as memos, reports, and presentations.
• Information and document management: Organize and maintain confidential files, records, and databases, both physically and digitally.
• Administrative oversight: Oversee general office operations, manage office supplies, and recommend workflow improvements.
• Facility Support & Space Management: Allocating and managing desk locations at each of the Lunar Facilities. Supporting visitor/tour readiness such as badges and clearances in compliance with Blue guidelines.
• Support and liaison: Serve as a point of contact between executives, staff, and external stakeholders. Assist with project planning and execution.
• Employee engagement: Participate in planning and executing employee engagement activities to foster a positive work environment
• Reporting and finance: Assist in the preparation of reports and track expenditures or budgets.
• Mentorship: May provide direction or mentorship to junior administrative staff.

Benefits

• Medical, dental, vision, basic and supplemental life insurance, paid parental leave, short and long-term disability, 401(k) with a company match of up to 5%, and an Education Support Program.
• Stock Options for all regular employees (working at least 20 hours/week)
• Paid Time Off: Up to four (4) weeks per year based on weekly scheduled hours, and up to 14 company-paid holidays.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: Associate degree