Administrative Coordinator/Sr. Administrative Coordinator - WHDS3

International Monetary Fund • Washington, DC

4d • Onsite

About The Position

The Western Hemisphere Department (WHD) is seeking an experienced, motivated, and skillful Administrative Coordinator / Senior Administrative Coordinator to support the administrative and organizational work in the Southern III Division (WHDS3), which covers Paraguay, Peru, and Uruguay. The Administrative Coordinator will provide support to the division’s staff under the guidance of the Division Chief and Deputy Division Chiefs, working closely with other coordinators. This role offers opportunities to contribute to WHD-wide projects and initiatives. Flexibility in working hours and availability for occasional overtime at short notice is expected.

Requirements

• Initiative, sound judgment, excellent organizational and communication skills.
• Knowledge and experience with the Fund's administrative procedures, practices, and policies.
• Educational development, typically acquired by the completion of a high school diploma or equivalent, supplemented by a minimum of six years of relevant experience.
• External candidates must have had at least two of the six required years of experience in a lead role.
• Thorough knowledge of Fund practices and procedures.
• Proficiency in Office 365 (MS Teams, Outlook, Word, Excel, PowerPoint).
• Knowledge of Fund applications such as HRPROD, FINPROD, Nexus, TIMS, TRACES, Workday.
• Use of AI tools (such as Copilot, AIDA).
• Strong administrative, technological, and organizational capabilities.
• Ability to work accurately under pressure and multitask.
• Proficiency in English, including ability to proofread and edit documents.
• Strong ability to organize and prioritize work, be proactive, meet deadlines, work effectively under pressure and with minimum supervision.
• A cooperative attitude, strong interpersonal and relationship-building skills, and ability to work as part of a team.
• Currently residing in the Washington D.C. metro area.
• Have passed the IMF Staff Assistant online exam in the past 12 months.

Nice To Haves

• For Internal candidates, previous area department experience at the IMF.

Responsibilities

• Monitor the busy work agenda, action items, and shifting priorities to ensure deadlines are met.
• Support country teams in preparing documents through the annual cycle (e.g., memos to management, policy notes and staff reports, Board documents).
• Provide administrative and logistics support for regional events, meetings with authorities during the Spring and Annual Meetings, authorities’ visits, missions, seminars, and other events.
• Prepare expense reports for mission chiefs.
• Support division members with all other administrative processes.
• Help with divisional activities to foster team building and cohesion.
• Occasionally provide support to Southern I or Southern II Divisions or as needed from other divisions as part of WHD’s Coordinators back-up system.
• Contribute to WHD-wide projects and initiatives.

Benefits

• The IMF is guided by the principle that the employment, classification, promotion, and assignment of staff shall be made without discrimination against any person.
• Welcome requests for reasonable accommodations for disabilities during the selection process.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED