Administrative Coordinator/Sr. Administrative Coordinator - Pediatrics

UTHealth Houston • Houston, TX

2d • Hybrid

About The Position

UTHealth Houston is seeking a motivated professional with at least one year of experience in finance, budgeting, accounting, or financial operations to join the Central Pediatrics Administration team. This position will primarily support a variety of financial functions, including data analysis, financial reporting, reconciliation activities, Excel-based tracking and forecasting, and the preparation of ad hoc reports to support departmental decision-making. The role will also assist with selected HR processes and administrative operations. The ideal candidate is highly analytical, detail-oriented, and comfortable working with large datasets, spreadsheets, and financial systems. Experience with Excel, reporting tools, queries, and financial record management is highly desirable. Working closely with experienced finance and administrative professionals, the successful candidate will gain broad exposure to departmental financial management, budgeting, payroll funding, human resources operations, and process improvement initiatives within a dynamic academic healthcare environment. This role offers an excellent opportunity for professional growth and development in both finance and administration. This is a hybrid role.

Requirements

• At least one year of experience in finance, budgeting, accounting, or financial operations.
• Highly analytical, detail-oriented, and comfortable working with large datasets, spreadsheets, and financial systems.
• Experience with Excel, reporting tools, queries, and financial record management is highly desirable.
• Bachelor's Degree in business related field required.
• May substitute required education with equivalent years of experience beyond the minimum experience requirement.
• 1 year of related work experience required.
• Prior experience in finance, accounting, business administration or business management required.
• Employees must permanently reside and work in the State of Texas.

Nice To Haves

• Experience with Excel, reporting tools, queries, and financial record management is highly desirable.

Responsibilities

• Provides general business and financial operations support to a department or group of professionals under general supervision.
• Makes moderately complex business process decisions requiring a comprehensive knowledge of a wide range of regulations, policies, procedures and business practices.
• Coordinates the day to day business and financial processes.
• May trend past performance and forecast future financials.
• Coordinates and monitors travel, purchasing, payroll, timekeeping, contracts and grants.
• Regularly handles confidential information and sensitive issues.
• Coordinates and schedules Human Resources activities including recruiting and selection for classified staff.
• Monitors open encumbrances.
• Monitors expenditures and provides reports on the budget status.
• Provides a comparison between actual and budget.
• Responsible for acquisition of documents needed to monitor adherence to grant or program requirements.
• Maintain departmental equipment and space inventories.
• May train entry level support staff.
• May lead support staff.
• May serve as administrative liaison with others within and outside assigned areas regarding business and financial issues on purchasing, personnel, facilities and operations.
• Assigned routine budget and financial responsibilities by supervisor.
• Maintains and reconciles financial records/reports.
• Advises on financial and business practices, policy and procedures as assigned by supervisor.
• Is responsible for making routine business and financial decisions and judgment calls.
• Performs other duties as assigned.

Benefits

• 100% paid medical premiums for our full-time employees
• Generous time off (holidays, preventative leave day, both vacation and sick time – all of which equates to around 37-38 days per year)
• The longer you stay, the more vacation you’ll accrue!
• Longevity Pay (Monthly payments after two years of service)
• Awesome retirement/pension plan
• Free financial and legal counseling
• Free mental health counseling services
• Gym membership discounts and access to wellness programs
• Other employee discounts including entertainment, car rentals, cell phones, etc.
• Resources for child and elder care

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level