Administrative Coordinator / Scheduler (Pediatric Therapy)

Little Land Pediatric Therapy & Play Gym•Cedar Park, TX

2d•$18 - $22•Onsite

About The Position

Little Land Pediatric Therapy & Play Gym is a pediatric therapy clinic and play gym where kids come to grow, play, and thrive. Our Cedar Park location serves families every week across occupational therapy, physical therapy, speech therapy, and ABA services. Behind every great therapy session is someone making sure the schedule runs, the family feels welcome, and nothing falls through the cracks. That's this role. We're looking for an Administrative Coordinator to join our Cedar Park team. You'll be the first voice families hear, the person keeping our schedule tight, and the backbone of our daily clinic operations. You'll work directly under our Director of Administration as part of a small, tight-knit team.

Requirements

1–2+ years in a front desk, scheduling, or administrative role — medical or therapy office preferred
Warm, professional, and composed under pressure
Organized and able to manage a busy day without dropping the ball
You pick up new software quickly and are comfortable in scheduling or EMR systems

Nice To Haves

Bilingual English/Spanish is a plus

Responsibilities

Manage patient scheduling across OT, PT, ST, and ABA — keeping the schedule full and gaps minimal
Confirm appointments, handle cancellations and reschedules proactively
Coordinate with therapists and clinical leads on availability and capacity
Maintain accurate records in our practice management system
Greet families warmly and manage the front desk from arrival through checkout
Answer phones, respond to emails, and route inquiries quickly
Collect intake forms, insurance information, and authorizations as needed
Communicate clearly with families about scheduling, policies, and clinic updates
Support the Director of Administration with day-to-day operational tasks
Maintain organized records — patient files, authorizations, correspondence
Flag issues before they become problems