Administrative Coordinator, Safety

Core Civic

26d•$19 - $19•Onsite

About The Position

The Administrative Coordinator, Safety supports the Shift Supervisor on an assigned shift to manage daily administrative activities of the Security department at CoreCivic Safety facilities. This role involves compiling supporting documentation related to facility incidents, reviewing information for accuracy, and preparing and submitting incident packets to government partners and facility management in accordance with contractual requirements and CoreCivic policy and procedure. The coordinator also enters real-time data related to daily resident/inmate/detainee movement into the Offender Management System (OMS) and partner databases. The incumbent is expected to perform all functions at a pace and level of performance consistent with job requirements, with a high focus on safety, organization, and professionalism.

Requirements

High School diploma, GED certification, or equivalent is required
Three years of experience in a full-time secretarial or administrative office work is required
Proficiency in Microsoft Office applications is required
Must be able to work any shift, including nights and weekends

Nice To Haves

Organizational skills and experience with reporting and records management is preferred
Additional qualifying education at an accredited college, business school or technical institute in office administration or a related field may be substituted for up to two years of the required experience

Responsibilities

Supports security management in daily operations with a high focus on safety, organization and professionalism
Independently performs administrative duties to include reporting, data entry, filing, and correspondence
Communicates effectively with staff, and residents/inmates/detainees; responds to inquiries and requests or refers to appropriate staff member; answers telephone, routes calls and/or takes messages
Prepares correspondence, statistical reports and/or other documents; independently edits documents making necessary corrections or revisions to include spelling, grammar and sentence structure
Reviews facility incident reports daily to ensure accuracy, customer contract, and policy adherence
Generates necessary reports of various operational data
Researches and collects other information as requested to support facility operations
Collects supporting documentation from staff and reviews forms for required information, completeness and accuracy
Organizes documents for Shift Supervisor review and prepares incident packets
Routes and tracks incident packet through the process for internal reviews and approvals
Updates customer and internal systems to accurately reflect resident/inmate/detainee movement and counts
Initiates and conducts research and inquiries with staff to establish the factual support for incident reports
Maintains understanding and working knowledge of company and/or partner policy, and/or applicable legal requirements
Organizes paperwork relative to inmates transferring into and out of custody; coordinates with appropriate departments within the facility to confirm paperwork is accurate and complete
Verifies the accuracy and security of all paperwork relative to inmate movement, coordinates movement with other institutions and assists in coordinating transportation