Administrative Coordinator, Safety

CoreCivic•Youngstown, OH

2d•Onsite

About The Position

The Administrative Coordinator, Safety supports the Shift Supervisor on an assigned shift to manage daily administrative activities of the Security department at CoreCivic Safety facilities. Compiles supporting documentation related to facility incidents and reviews relevant information for accuracy. Prepares and submits incident packets to government partners and facility management in accordance with contractual requirements and CoreCivic policy and procedure. Enters real-time data related to daily resident/inmate/detainee movement into Offender Management System (OMS) and partner databases. The incumbent should be able to perform all of the following functions at a pace and level of performance consistent with the job performance requirements. Supports security management in daily operations with a high focus on safety, organization and professionalism. Independently performs administrative duties to include reporting, data entry, filing, and correspondence. Communicates effectively with staff, and residents/inmates/detainees; responds to inquiries and requests or refers to appropriate staff member; answers telephone, routes calls and/or takes messages. Prepares correspondence, statistical reports and/or other documents; independently edits documents making necessary corrections or revisions to include spelling, grammar and sentence structure. Reviews facility incident reports daily to ensure accuracy, customer contract, and policy adherence. Generates necessary reports of various operational data. Researches and collects other information as requested to support facility operations. Collects supporting documentation from staff and reviews forms for required information, completeness and accuracy. Organizes documents for Shift Supervisor review and prepares incident packets. Routes and tracks incident packet through the process for internal reviews and approvals. Updates customer and internal systems to accurately reflect resident/inmate/detainee movement and counts. Initiates and conducts research and inquiries with staff to establish the factual support for incident reports. Maintains understanding and working knowledge of company and/or partner policy, and/or applicable legal requirements. Organizes paperwork relative to inmates transferring into and out of custody; coordinates with appropriate departments within the facility to confirm paperwork is accurate and complete. Verifies the accuracy and security of all paperwork relative to inmate movement, coordinates movement with other institutions and assists in coordinating transportation.

Requirements

High School diploma, GED certification, or equivalent is required.
Three years of experience in a full-time secretarial or administrative office work is required.
Proficiency in Microsoft Office applications is required.
A valid driver's license is required.
Must be at least 18 years of age.

Nice To Haves

Additional qualifying education at an accredited college, business school or technical institute in office administration or a related field may be substituted for up to two years of the required experience.
Organizational skills and experience with reporting and records management is preferred.

Responsibilities

Manage daily administrative activities of the Security department.
Compile supporting documentation related to facility incidents and review for accuracy.
Prepare and submit incident packets to government partners and facility management.
Enter real-time data related to daily resident/inmate/detainee movement into Offender Management System (OMS) and partner databases.
Support security management in daily operations with a focus on safety, organization, and professionalism.
Perform administrative duties including reporting, data entry, filing, and correspondence.
Communicate effectively with staff and residents/inmates/detainees.
Respond to inquiries and requests or refer to appropriate staff.
Answer telephone, route calls, and take messages.
Prepare correspondence, statistical reports, and other documents.
Edit documents for spelling, grammar, and sentence structure.
Review facility incident reports daily for accuracy, customer contract, and policy adherence.
Generate reports of various operational data.
Research and collect information to support facility operations.
Collect supporting documentation from staff and review forms for required information, completeness, and accuracy.
Organize documents for Shift Supervisor review and prepare incident packets.
Route and track incident packets through the process for internal reviews and approvals.
Update customer and internal systems to accurately reflect resident/inmate/detainee movement and counts.
Initiate and conduct research and inquiries with staff to establish factual support for incident reports.
Maintain understanding and working knowledge of company and/or partner policy, and/or applicable legal requirements.
Organize paperwork relative to inmates transferring into and out of custody.
Coordinate with appropriate departments within the facility to confirm paperwork is accurate and complete.
Verify the accuracy and security of all paperwork relative to inmate movement.
Coordinate movement with other institutions.
Assist in coordinating transportation.