Administrative Coordinator/Receptionist

Novo Building Products•Nashville, TN

1d•Onsite

About The Position

NOVO Health Services offers linen management solutions to the healthcare industry, focusing on safety and infection control. They provide partner hospitals with a value-driven linen management control system that measures and monitors linen utilization by department to eliminate excess internal costs. NOVO's regional healthcare linen facilities are HLAC accredited and operate with state-of-the-art processing equipment and processes. The Administrative Assistant supports the Novo Health Services team in their day-to-day administrative and office needs as an Executive Coordinator, Event Manager, Community Liaison, and ‘go-to’ person to make things happen. The Office Manager is the onsite presence in the Novo Health services office on a day-to-day basis. In addition, the Office Administrator manages the billing, invoicing, contracting, office space and event organizing for the company. The Office Administrator must be able to work in a fast-paced environment, with many different priorities and model the Novo Health Services cultural objectives to Honor, To Serve, To Create Value and To Grow.

Requirements

Confidentality is a must.

Nice To Haves

Conduct training as needed on SAGE, DocLink, ABS, A1 , Amazon & Staples as needed for coverage when out of the office on scheduled absences such as PTO.

Responsibilities

Maintains office services by organizing office operations and procedures, controlling correspondence, designing filing systems, reviewing, and approving supply requisitions, and assigning and monitoring clerical functions, managing the front entrance by greeting visitors, and answering phones.
Maintain and Process linen tickets/orders and billing using ABS system, as well as corrections to tickets as needed
Oversee and manage the Purchase Order process using SAGE & DocLink
Input work orders for damaged or leased office equipment in the appropriate system.
Assist customers & CRM’s with concerns about shortages/mis-deliveries, submitting & responding to customer emails timely and as needed
Manages the ordering & organization of office supplies, ensuring supplies are organized timely after receiving.
Assist with facility events, as well as also updating lobby tv and monitors for employee engagement.
Check call-out line daily for team member absences
Sort & deliver mail ensuring that the outside mailbox is checked daily
Enter/maintain distribution manager’s driver mileage logs
Enter/maintain production efficiencies for operations
Enter/maintain weekly Ops reports & shortage reports as needed
Assist applicants with applications using the onsite kiosk
Conduct new team member orientations and onboarding
Maintain attendance database for plant’s attendance/point system
Ordering of monthly birthday cupcakes for birthday celebrations and lunches for special occasions, staff meetings, visitor meetings
Managing vending machine issues; refunds of money
Serve as a member of the plant’s safety committee
Manage the Safe & Clean, Suggestion Box, and Caught Doing Something Right Programs
Understand, observe, and adhere to all safety procedures and policies
Assist as needed at the scale in the plant
Conduct training as needed on SAGE, DocLink, ABS, A1 , Amazon & Staples as needed for coverage when out of the office on scheduled absences such as PTO.
Confidentality is a must.
Assist and perform other duties as assigned