Administrative Coordinator - Procurement Services

J.E. Dunn Construction Group Inc P•Kansas City, MO

6d•Onsite

About The Position

The Administrative Coordinator – Procurement Services provides routine administrative and operational support to one or more Procurement Services managers or business functions. This role supports procurement programs through structured coordination, documentation management, and systems-based administrative support. The position is responsible for collecting and organizing data, preparing correspondence, and supporting information requests, reports, and standardized procurement intake processes. Autonomy & Decision-Making: Follows directions, makes decisions on routine matters, and refers all exceptions to supervisor. Career Path: Senior Administrative Coordinator or other functional support roles.

Requirements

Ability to perform work accurately and completely, and in a timely manner
Communication skills, verbal and written
Ability to conduct effective presentations
Organizational skills
Ability to deliver quality through attention to detail – Intermediate
Proficiency in MS Office – Intermediate
Ability to learn and use a variety of software, tools and systems necessary to meet business needs – Intermediate
Thorough knowledge of organizational structure and available resources
Ability to quickly and effectively solve complex problems – Intermediate
Thorough knowledge of administrative, office and general accounting procedures and standards – Intermediate
Ability to build relationships and collaborate within a team, internally and externally
High School Diploma or GED (Required)
2+ years administrative support experience (Required)

Nice To Haves

Associate’s degree in office administration or related field (Preferred)
5 years (Preferred) administrative support experience
In lieu of the above requirements, equivalent relevant experience will be considered.

Responsibilities

Provides administrative support to one or more managers or functions, including scheduling, meeting coordination, preparation of materials, expense reporting, filing, and general administrative assistance.
Processes and distributes incoming communications and responds to routine requests that do not require supervisor involvement.
Maintains organized records, files, and documentation in accordance with departmental standards.
Demonstrates a positive and professional attitude, maintaining composure under pressure.
Demonstrates willingness and ability to work collaboratively and cross-functionally to obtain information and support department objectives.
Exercises discretion and integrity with confidential and sensitive information.
Administers and maintains procurement-related trackers, logs, and documentation supporting vendor coordination, agreement status, approvals, and action items.
Ensures procurement agreements, records, and supporting documentation are stored according to Procurement Services best practices within approved enterprise systems (e.g., Teams, SharePoint).
Supports the administration and documentation of structured procurement workflows, including RFIs, RFQs, RFPs, and other standardized request or intake processes.
Assists with monitoring active procurement agreements by tracking expiration dates, required follow-up actions, and coordinating meetings between Procurement, suppliers, Legal, and internal stakeholders.
Collects information from enterprise systems and stakeholders to support routine reports, trackers, and procurement documentation.
Supports adoption and consistent use of Procurement Services tools, templates, and processes by providing coordination and administrative support to internal stakeholders.