Administrative Assistant

TEKsystems•Littleton, CO

4d•$24 - $24•Onsite

About The Position

We are seeking a detail-oriented and proactive Administrative Coordinator / Order Entry Specialist to support our busy distribution operation in Denver. This role is ideal for someone who enjoys working in a fast-paced environment, thrives on accuracy, and takes pride in providing exceptional support to both internal teams and customers. The successful candidate will play a key role in processing customer orders, coordinating with dealers, managing purchase orders, supporting invoicing activities, and ensuring smooth day-to-day office operations. This position requires excellent organizational skills, strong attention to detail, and the ability to effectively prioritize tasks in a high-volume environment.

Requirements

1-2 years of administrative, office support, customer service, or front desk experience.
Strong attention to detail and organizational skills.
Ability to perform repetitive tasks with a high degree of accuracy throughout the workday.
Strong verbal and written communication skills.
Ability to receive feedback constructively and apply coaching effectively.
Demonstrated ability to manage competing priorities and stay organized in a fast-paced environment.
Proactive mindset with a willingness to assist others and contribute to team success.
Interest in building a long-term career within a growing organization.

Nice To Haves

Previous order entry experience in a distribution, manufacturing, wholesale, or logistics environment.
Experience processing purchase orders and supporting invoicing functions.

Responsibilities

Accurately enter and manage a high volume of customer orders across multiple accounts.
Coordinate will-call orders, ensuring customer pickup dates are confirmed and warehouse fulfillment processes are communicated effectively.
Process purchase orders for online orders, freight orders, and backordered products.
Communicate with dealers via phone, email, and online channels regarding order status, damages, returns, replacements, and general inquiries.
Maintain accurate records and documentation related to orders and customer communications.
Assist with daily invoicing processes by matching warehouse documentation, scanning completed order records, and submitting files to the corporate invoicing team.
Complete end-of-day administrative tasks related to warehouse order fulfillment activities.
Answer incoming phone calls and direct callers to the appropriate team members.
Provide general office support, including maintaining office supplies, replenishing copier paper, and supporting order processing systems.
Collaborate with warehouse and office staff to ensure seamless day-to-day operations.
Proactively identify opportunities to assist coworkers and support business needs.
Prioritize daily responsibilities based on urgency and business impact.
Maintain a positive, team-oriented attitude while adapting to changing priorities.