Administrative Coordinator, Music B&LA

NBCUniversal•New York, NY

4d•$50,000 - $70,000•Hybrid

About The Position

The Administrative Coordinator will provide administrative and personnel support to the broader Music Business & Legal Affairs team with an emphasis on the Media Group. This position does not include any creative responsibilities with respect to consulting on music placement in productions.

Requirements

2+ years of administrative/finance/accounting experience
Prior experience at a music or production company, or an entertainment law firm
Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook

Nice To Haves

Bachelor’s degree
Ability to multi-task and work in a high-speed, high-volume office
Excellent organization skills and attention to detail
Excellent communication skills and follow-through
Comfortable working with a variety of personalities
Ability to easily adapt and be a positive team player
Knowledge of music business/legal terminology
Proven ability to exercise discretion and integrity
Prior experience supporting a senior-level executive

Responsibilities

Provide complete administrative support to the team, including but not limited to the following tasks:
Accurately process and record a large volume of payments in a timely manner
Reconcile payment discrepancies and resolve any issues promptly
Obtain, review, and verify necessary documents for payment processing
Maintain organized and up-to-date records of all transactions and vendor documents
Facilitate the onboarding process for new vendors, including collecting and verifying required information
Communicate with vendors to resolve any setup issues and ensure a smooth onboarding experience
Create and maintain detailed tracking, cost status reports, and other documents
Perform general office duties such as answering phones, filing, photocopying, and circulating correspondence and documents
Assist with scheduling meetings and appointments, including coordinating logistics
Support cue sheet administration, including training, creation, review, analysis, revision, submissions, and related tracking
Assist with music clearance by researching and tracking relevant publishing, label, and PRO information
Assist with basic document support, including red-lining various music-related agreements and drafting correspondence
Maintain and organize electronic and physical files across internal systems such as DMS, ELF, and SharePoint
Arrange travel and all accommodations as assigned, create comprehensive and detailed itineraries, and process expense reports to ensure timely reimbursement
Perform other related duties in support of the department as requested by management