Administrative Coordinator, Mid

Booz Allen Hamilton•Usa, NY

About The Position

As an Administrative Coordinator, you know the complexities of supporting a project from concept to completion. Many programs require a significant investment of limited resources, and it’s imperative to keep the project on a productive path. That’s why we need you, an Administrative Coordinator who can help ensure success through careful analysis and effective communication. On our team, you’ll assist the Program Manager with high-level program administration and coordination to support a fast-paced program of distributed technical teams. The Administrative Coordinator manages scheduling, coordinating, and planning meetings, travel, briefings, conferences, and other high-priority program engagements with key stakeholders. You’ll be responsible for interfacing with vendors, potential program customers, and other government stakeholders to schedule capability briefings and assist in the development and maintenance of current marketing material, including presentation decks and slick sheets. The real impact of the Administrative Coordinator and manager comes from communication to ensure the program achieves its goals and meets our quality standards. At Booz Allen, we recognize that we must continuously grow as a team to bring the best support to our clients, so here you’ll have all the resources to succeed. This is a chance to influence a meaningful mission while learning how to develop and maintain program continuity for a high-visibility rapidly growing program. Work with us and help make sure our client accomplishes its program goals as we look to enable scalability and efficiency with a strong experienced coordinator who brings structure and organization. Join us. The world can’t wait.

Requirements

3+ years of experience in a coordinating or planning role, including planning, logistics, scheduling, and communications
Experience in presenting to clients, team members, and stakeholders
Experience in managing calendars, organizing events, and coordinating meetings
Experience using Microsoft Office Suite programs, including Outlook, Excel, Word, or PowerPoint
Ability to assist in writing, drafting, editing, and proofreading reports and products
Ability to travel CONUS and OCONUS up to 50% of the time
Ability to obtain a Secret clearance
HS diploma or GED

Nice To Haves

Experience with program and project management
Experience with marketing, accounting, or event planning
Experience with graphic design and marketing
Experience with video conferencing tools such as Zoom or Teams
Experience planning and executing travel for a group
Experience working with the military
Ability to multitask and work proactively in a fast-paced environment
Bachelor’s degree

Responsibilities

Manage scheduling, coordinating, and planning meetings, travel, briefings, conferences, and other high-priority program engagements with key stakeholders.
Interface with vendors, potential program customers, and other government stakeholders to schedule capability briefings.
Assist in the development and maintenance of current marketing material, including presentation decks and slick sheets.
Assist the Program Manager with high-level program administration and coordination to support a fast-paced program of distributed technical teams.
Ensure the program achieves its goals and meets quality standards through effective communication.
Develop and maintain program continuity for a high-visibility rapidly growing program.