Administrative Coordinator: In-Kind Donations

ATLANTA MISSION•Atlanta, GA

11d•Onsite

About The Position

The Atlanta Mission is seeking an Administrative Coordinator: In-Kind Donations to join their team. This role is critical in identifying organizational needs that will serve the needs of our staff and clients. The Atlanta Mission provides life-transforming experiences for everyone that joins their team: employees, clients, donors, and volunteers, serving over 1000 men, women, and children every day by providing food, shelter, clothing, counseling, vocational and spiritual guidance.

Requirements

Strong computer literacy in MS Office with concentration in Excel and PowerPoint.
Strong written and oral communication skills with strong attention to detail.
Self-motivation and ability to work collaboratively with a team.
Strong project management skills and the ability to organize, multitask and prioritize a heavy workload.
Valid Driver’s License.
Must have the ability to remain in a stationary position (standing, sitting and/or walking).
Must have the ability to operate a computer and other office equipment.
Must be able to occasionally lift up to 30lbs.

Nice To Haves

Experience working in a volunteer management system, VolunteerHub or similar, preferred.

Responsibilities

Respond to incoming donor inquiries (contact forms, voice messages, and email) in a timely manner (standard: within 72 hours).
Coordinate and schedule donation drop-offs, pick-ups and community donation drive support.
Provides seamless communication and handoff of donors and volunteers to other members of the receiving department as needed.
Manages, supports and leads volunteer experiences related to in-kind donation processing that supports campus needs serving.
Oversees and coordinates In-Kind donation calendar for donations, daily operational needs and tracking deliverables.
Coordinates transportation scheduling with campus staff for client appointments and essential services.
Utilize CRM software effectively to track donor interactions, inventory levels and program data.
Maintain accurate records of donations, volunteer activities and client information.
Generate reports for management to support decision making and program evaluation.
Develop and implement processes within CRM to improve data collection and reporting accuracy.
Provide training and support to staff and volunteers on CRM use and best practices.
Responsible for creating and providing accurate reporting on incoming donations, donation distribution, and inventory.
Preparing reports on donation distribution.
Maintaining accurate records related to donations.
Assist with data entry, reporting and general coordination tasks.
Coordinate with campus staff to maintain accurate and up to date inventory of donations, ensuring all item are properly documented, tracked and allocated efficiently.
Conduct regular inventory audits to prevent losses and discrepancies.
Maintain organized storage areas to facilitate easy access and efficient sorting.
Manage organization, cleanliness, processes and inventory of warehouse space.
Builds a support team of volunteers to assist with job responsibilities.
Occasionally serve as volunteer host to support team during heavy volunteer seasons.
Occasionally serves as a driver for client transportation needs.
Support large volunteer events (e.g, 5K Race, Fall Fest).