Administrative Coordinator III

BLUE ORIGIN • West Melbourne, FL

7d

About The Position

At Blue Origin, we envision millions of people living and working in space for the benefit of Earth. We’re working to develop reusable, safe, and low-cost space vehicles and systems within a culture of safety, collaboration, and inclusion. Join our team of problem solvers as we add new chapters to the history of spaceflight! This role is part of Blue Origin corporate functions, providing centralized support across Blue Origin business unit teams, functions, and locations. As an Administrative Coordinator III, you will provide critical administrative support to a dynamic leadership team who reports to the VP of Facilities, Maintenance, and Security. This team oversees five key operational areas: Engineering, Construction, Security, Operations & Maintenance, and FMSO Technology. These teams operate across multiple locations including Washington, Florida, Texas, Alabama, and various remote sites. In this fast-paced, ever-changing environment, you will need to be highly organized, adaptable, and capable of quickly adjusting priorities while maintaining focus on what matters most. You will work independently and collaboratively to ensure seamless operations across the department while supporting leadership in strategic initiatives and day-to-day execution.

Requirements

• High school diploma or equivalent
• 4+ years of administrative experience
• Intermediate skills in MS Office (Outlook, Word, Excel, and PowerPoint)
• Must be a U.S. citizen or national, U.S. permanent resident (current Green Card holder), or lawfully admitted into the U.S. as a refugee or granted asylum.

Nice To Haves

• Strong organizational and time management abilities
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and SharePoint
• Ability to manage multiple priorities and adapt quickly to changing demands
• Attention to detail and accuracy in administrative tasks
• Professional discretion and confidentiality
• Interpersonal and relationship-building skills
• Problem-solving and decision-making capability
• Ability to work independently and collaboratively
• Experience supporting executive-level leadership
• Familiarity with travel management systems or expense reporting software
• Knowledge of facilities, maintenance, or security operations
• Experience managing geographically dispersed teams

Responsibilities

• Leadership and Team Support – Work closely and effectively with leadership to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Exercise good judgment while maintaining a realistic balance among multiple priorities.
• Calendar Management – Manage multiple active calendars of meetings, reviews, and appointments for the leadership team. Plan, coordinate, and ensure schedules are followed and respected.
• Travel and Expense Management – Arrange domestic and international travel, including flights, hotels, and transportation. Create, manage, and submit expense reports.
• Employee Engagement – Support and plan team activities and engagement initiatives.
• Presentation and Documentation Support – Create, update, and maintain PowerPoint presentations for leadership meetings and stakeholder communications. Manage and organize documents in SharePoint, ensuring proper version control and accessibility across teams. Support the review and editing of documents and correspondence.
• Task and Project Management – Successfully complete tasks and critical deliverables. Work independently on projects from conception to completion, handling a wide variety of activities with confidentiality and discretion, often under pressure and with tight deadlines.
• Organization and Prioritization – Using strong organizational skills, perform and prioritize multiple tasks seamlessly with excellent attention to detail. Prioritize conflicting needs, handle matters expeditiously and proactively, and follow through on requirements to successful completion.
• Relationship Management – Using strong interpersonal skills, build and maintain relationships with stakeholders across multiple teams and locations.
• Problem Solving – Demonstrate proactive approaches to problem-solving with strong decision-making capability.
• Collaboration – Work collaboratively with peers, serve as a resource, and be a team player. Candidates must uphold the highest level of integrity and business professionalism.

Benefits

• Medical, dental, vision, basic and supplemental life insurance, paid parental leave, short and long-term disability, 401(k) with a company match of up to 5%, and an Education Support Program.
• Stock Options for all regular employees (working at least 20 hours/week)
• Paid Time Off: Up to four (4) weeks per year based on weekly scheduled hours, and up to 14 company-paid holidays.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED