Administrative Coordinator II

Texas A&M • College Station, TX

5d • Onsite

About The Position

This role offers an opportunity to serve as a key administrative partner within a leading veterinary teaching hospital. You'll provide high-level support to hospital leadership, coordinate critical administrative operations, manage stakeholder communications, and help ensure the Veterinary Medical Teaching Hospital (VMTH) runs efficiently every day. From overseeing office operations and special projects to supporting strategic initiatives and external partnerships, your work will have a direct impact on hospital success and service excellence.

Requirements

• Bachelor's degree or equivalent combination of education and experience.
• Three years of experience in office administration.
• Experience working at an institute of Higher Education or a veterinary/medical environment
• Knowledge of veterinary terminology
• Proficiency with word processing, spreadsheets, database, and presentation software.
• Good Management Skills
• Strong Communication Skills

Responsibilities

• Serve as a key resource to VMTH leadership by managing administrative operations, preparing and reviewing documents, coordinating communications, supporting policy and procedure development, monitoring project timelines, conducting research, and ensuring confidential information is handled with professionalism and discretion.
• Manage complex calendars, organize meetings and training events, coordinate interviews, accreditation and certification activities, oversee student orientation logistics, arrange travel, and facilitate communication between hospital leadership and departments to ensure efficient operations.
• Assist with purchasing, budget documentation, records management, correspondence, presentations, and administrative reporting while overseeing office resources, communicating organizational updates, supervising administrative staff, and promoting consistent, efficient administrative practices across the hospital.
• Provides high-level administrative support for the VMTH administrative office, including drafting and managing correspondence and communications, scheduling appointments and managing calendar.
• Provides administrative support for hospital initiatives
• Serves as a backup for administrative support to the Hospital Board of Directors
• Monitors office procedures and ensures adherence to office protocols.
• Coordinates travel arrangements and prepares itineraries.
• Plans and coordinates meetings, seminars, and other special events.
• Makes recommendations for process improvements or administrative changes.
• Reviews and signs documents for supervisor.
• Attends meetings or committees on behalf of supervisor as needed at the Veterinary Teaching Hospital.
• Serves as a primary point of contact for the VMTH for departments.
• Serves as a primary point of contact for VMTH leadership, centralized units, and University services to ensure Associate Dean and Hospital Administrators are receiving the support needed.
• Serves as the primary point of contact for the Blinn Veterinary Technician Program.
• Serves as the departmental parking representative
• Analyzes incoming inquiries and provides proper instructions for resolution
• Performs special analyses and project summaries.
• Prepares and reviews operational and special reports.
• Assists in the development of Hospital-level guidelines and protocols.
• Serves as the award coordinator for the VMTH.
• Manages the administrative office to ensure effective telephone, email and mail communication are sent and received both internally and externally
• Oversees and manages the front desk and conference room areas of the VMTH Administration office.
• Coordinates the maintenance of office supplies and equipment.
• Supervises, trains, and evaluates the work of student workers

Benefits

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts , and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatic enrollment in the Teacher Retirement System of Texas
• Free exercise programs and release time
• All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
• Educational release time and tuition assistance for completing a degree while a Texas A&M employee

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level