Administrative Coordinator II

Texas A&M University System • College Station, TX

9d • Onsite

About The Position

Texas A&M University's Psychology Department is seeking an Administrative Coordinator II to provide comprehensive and independent administrative support to the leadership team. This role involves managing various administrative and operational functions, including calendar coordination, meeting scheduling, travel arrangements, website content maintenance, correspondence preparation, and handling confidential documents. The Administrative Coordinator II acts as a crucial liaison between department leadership, faculty, staff, university offices, and external stakeholders to ensure effective communication and efficient departmental operations. A significant part of this role includes serving as the primary point of contact for the promotion and tenure process, coordinating documentation, communications, and timelines, while also supporting faculty evaluation, recruitment, onboarding, records management, and other departmental initiatives in line with university policies.

Requirements

• Bachelor's degree or equivalent combination of education and experience.
• Three years of experience in office administration.
• Must be able to lift a minimum of 10 lbs.
• Knowledge of word processing, spreadsheet, database, and presentation applications.
• Ability to multitask and work cooperatively with others.
• Interpersonal and communication skills.
• Planning and organization skills.
• Ability to exercise discretion and maintain confidentiality when handling sensitive information.
• Strong attention to detail and ability to interpret and apply policies and procedures.
• Ability to work independently and manage multiple priorities with minimal supervision.

Responsibilities

• Provides comprehensive administrative support to department leadership by managing calendars, scheduling meetings, preparing confidential documentation, coordinating signature workflows, and ensuring timely routing of forms and communications.
• Coordinates departmental events and meetings, prepares and distributes correspondence and communications, tracks key deadlines, and records meeting minutes to support effective departmental operations.
• Coordinates travel arrangements, itineraries, and reimbursement processing in accordance with university policies and procedures.
• Serves as a liaison between the department, university units, and external stakeholders, facilitating communication and representing departmental leadership on administrative matters.
• Coordinates faculty promotion, tenure, nomination, and annual evaluation processes by preparing review materials, managing documentation access, communicating with reviewers, and serving as the primary administrative contact.
• Supports faculty recruitment and hiring by managing job postings, collecting candidate documentation, preparing onboarding paperwork, and tracking offer and hiring progress.
• Coordinates immigration and onboarding processes for international faculty and visiting scholars, ensuring compliance with IFSS requirements and university policies.
• Maintains and updates databases related to course offerings, instructional plans, and faculty teaching histories.
• Maintains departmental records, confidential personnel files, and policy documentation to ensure accuracy, security, compliance, and operational continuity.
• Oversees departmental assets and resources to support operational needs and accountability.

Benefits

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatic enrollment in the Teacher Retirement System of Texas
• Free exercise programs and release time
• All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
• Educational release time and tuition assistance for completing a degree while a Texas A&M employee
• Living Well program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level