Administrative Coordinator II - BRI

Sul Ross State University•Del Rio, TX

1d•Onsite

About The Position

Provides highly skilled administrative assistance in a critical area. Manages preparation of high priority and sensitive materials; exercises independent judgment in a wide variety of routine and complex office decisions.

Requirements

Standard office machines
Advanced computer skills

Nice To Haves

Expertise in Excel and Word

Responsibilities

Assists the Borderlands Research Institute (BRI), the Institute Director, and the Associate Director of Operations in office operations.
Keeps various administrative fiscal records for reporting office funds and individual project expenditures.
Requisitions and maintains supplies for office and research programs.
Processes travel requisitions and vouchers for faculty, students and staff.
Sends signed invoices to Accounting and tracks payments.
Assists with bulk mailing of newsletters.
Operates computer, utilizing advanced expertise for word processing, spreadsheet applications, and/or database management.
Assists with donor database entry and filing, deposits donations.
Processes new hire and continuing employment paperwork.
Assists with supervising student office worker and student fleet assistant.
Arranges appointments and manages correspondence for Institute and Director.
Helps maintain event calendar.
Maintains records and checkout calendar for fleet of research vehicles, satellite phones, and other equipment, and coordinates fleet repairs.
Submits mileage reports to Physical Plant.
Provides individuals and general public with information about the Institute and attends various functions to assist with events.
Responsible for personal safety and the safety of others; must exercise due caution and practice safe work habits at all times.
Duties unique to the Borderlands Research Institute and other duties as assigned.