Administrative Coordinator II (Hybrid) - Academy of Educators

Washington University in St. Louis•St. Louis, MO

3d•Hybrid

About The Position

This position provides support to Academy Director and programs housed within the Academy of Educators (AoE), reporting to the Manager of Administrative Services for the Office of Education. These programs include membership selection, faculty development workshops and courses, scholarship opportunities and awards/recognition. The AoE also serves as an important liaison for WashU Medicine, the affiliate hospitals, undergraduate medical education, graduate medical education, continuing medical education, the Collaboration for Interprofessional Education, and volunteer faculty who contribute to the educational mission of the school, departments and programs.

Requirements

High school diploma or equivalent high school certification or combination of education and/or experience.
Relevant Experience (3 Years)
A driver's license is not required for this position.

Nice To Haves

Accounting Processes
Confidentiality
Critical Thinking
Detail-Oriented
Developing Creative Solutions
Financial Resources
Healthcare Environments
Human Resources (HR)
Interpersonal Communication
Microsoft Office
Oral Communications
Problem Analysis
Problem Solving
Professional Etiquette
Supervisory Management
Working Independently
Written Communication

Responsibilities

Perform project management to ensure all AoE programming/membership/awards is planned and implemented efficiently and effectively. This includes creation and maintenance of timelines, action items completed by assigned due dates, collaboration with program leads to identify scope and vision, evaluation of what worked well and areas for improvement for continuous quality improvement.
Coordinate and implement AoE programming/membership/awards. This includes planning, scheduling, ordering, communication, A/V, website updates, agenda setting, PPT creation, leading meetings as assigned and supporting leadership as determined via scope and vision.
Plan events for AoE. This includes Education Day, Teachfest Royale, Speed Mentoring/ Networking, social events, and one-off events.
Collaborate and coordinate with internal and external stakeholders, as well as assist with booking, ordering, payment, budget tracking and travel arrangements.
Assist with program evaluation and basic level data analysis. This includes survey creation, tracking and compilation of data for AoE programs, membership applications and awards.
Collaborate with Academy stakeholders to ensure appropriate data collection for continuous quality improvement.
Perform administrative duties to assist the AoE in running streamlined processes. This includes maintenance of the standard operating procedures manual, using the project management software to maintain accurate status on all projects, co-creation of reports as needed, tracking of various data, such as program attendance, organizing and maintaining the Box file system, and other organizational and functional practices as needed.

Benefits

Up to 22 days of vacation, 10 recognized holidays, and sick time.
Competitive health insurance packages with priority appointments and lower copays/coinsurance.
Free Metro transit U-Pass for eligible employees.
Defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
4 weeks of caregiver leave to bond with your new child.
Family care resources are also available for your continued childcare needs.
Adult care resources.
Tuition coverage for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

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