UNIV - Administrative Coordinator II - HR Coordinator - Department of OB/GYN

Medical University of South Carolina•Charleston, SC

1d•Onsite

About The Position

The Medical University of South Carolina (MUSC) is seeking an Administrative Coordinator II, specifically an HR Coordinator, for the Department of OB/GYN. This role is responsible for managing the human resources functions for both MUSC and MUSCP, overseeing personnel systems, onboarding, exit interviews, and all personnel actions. The position also handles timekeeping, faculty hiring and appointments, serves as an employee relations contact, manages promotions and tenure processes, coordinates interviews for prospective faculty, and tracks license renewals and credentialing. The department values energetic and enthusiastic individuals and is committed to equal opportunity employment.

Requirements

A high school diploma and five years relevant experience in business management, public administration or administrative services; or a bachelor's degree and three years experience in business management, public administration or administrative services.

Responsibilities

Manages the human resources of the Department of OBGYN (includes MUSC and MUSCP).
Oversees and implements the department’s operating personnel systems (including hiring, termination, and employee relations).
Creates, maintains, and performs departmental onboarding training and exit interviews.
Plans and coordinates all personnel functions for the department including Position/Employee Action Requests, posting, and hiring processes, salary increases (Reclass and in-band), includes ensuring accurate OurDay updates are input for all faculty, staff, fellows and other grant paid employees funded by the Department.
Responsible for maintaining all timekeeping function in OurDay for both MUSC and MUSCP classified and unclassified.
Trains on any new protocols for timekeeping and educates all staff and faculty on any new processes when applicable.
Runs reports with regard to leave taken and works with staff and faculty to ensure that all leave is approved and recorded appropriately in OurDay and timecards are submitted and approved before each deadline.
Responsible for annual faculty hiring, offer letters.
Manages faculty appointment process; delegates and supervises tasks as appropriate to ensure that faculty appointments are submitted correctly and appropriately, that all required documentation is secured, that licenses and credentialing are in place at the time of appointment and all resource needs are met and in place at the time of appointment, i.e. including but not limited to coordination of provider website profile, epic access/training, office space, computers, furniture, support staff, etc.
Serves as employee relations contact for Department staff as advisor regarding University and MUSCP policies and procedures.
Counsels and advises managers and employees to resolve problems.
Disseminates information to faculty and staff.
Stays current on any policy changes.
Promotes a unified department attitude among the faculty and staff of the department by opening lines of communication and by being available to listen to issues and concerns.
Ensures adherence to all institutional/departmental human resource policies and procedures; formulates and revises these policies as necessary.
Manages all annual training for faculty and staff to ensure the department is compliant.
Coordinates all departmental employee recognition programs including staff service, development, or team building activities.
Monitors employee satisfaction to include check-ins with new/current staff and the annual roll-out of Press Ganey Employee Engagement survey.
Directly responsible for faculty appointments, promotions, and tenure process.
Work with the COEE and the faculty member to ensure all required documents are completed and returned to the Dean’s office for review.
Coordinates interviews for prospective faculty candidates to include preparing and forwarding itineraries to all parties, securing candidate traveling arrangements and reservations, and introductions and chaperoning candidates to and from the interview locations.
Responsible for tracking and assisting with the license renewals of all providers to include annual DHEC license renewals, medical license renewals every two years, and DEA license renewals every three years.
Applying and Maintaining credentialing at off-site locations.
Responsible for annual faculty contracts and contract renewal to include entry into FACTS and verification with faculty of email to use when sending electronic contract and ensuring all contracts are received back by the deadline.