Administrative Coordinator I

Fulton Clerk of Superior & Magistrate Courts•Atlanta, GA

5d•Onsite

About The Position

The Administrative Coordinator I serves as the office manager and primary administrative support resource for a major division or department in the Fulton County Clerk of Superior and Magistrate Courts. The role coordinates administrative, operational, financial, procurement, records management, customer service, and departmental support functions. It requires independent judgment and coordination of multiple work activities, maintenance of records, processing of financial and purchasing transactions, support for departmental leadership, and liaison work among departments, staff, vendors, and external stakeholders. The position provides administrative and secretarial support, handles correspondence and records, assists with budget and purchasing processes, supports customer service and meetings, maintains online and departmental information, and coordinates operational activities. Work takes place in a professional court and office environment with frequent public interaction; it may involve high-conflict situations and exposure to safety and security risks. Employment is contingent upon successful completion of applicable background checks and employment eligibility verification.

Requirements

High school diploma or GED.
Five years of progressively responsible experience in secretarial, administrative, office management, customer service, records management, operational support, procurement, budget, finance, grants, travel, or related work; equivalent combinations of education, training, and experience may be considered.
Knowledge of administrative and operational support functions.
Knowledge of procurement, budgeting, travel administration, grants support, and financial tracking processes.
Strong organizational and project coordination skills.
Strong written and verbal communication abilities.
Ability to manage multiple assignments, deadlines, and competing priorities.
Ability to maintain confidentiality and exercise sound judgment.
Strong customer service orientation and attention to detail.
Proficiency in Microsoft Excel, Outlook, Word, PowerPoint, and related software applications.
Ability to learn, comprehend, and apply County and departmental policies, procedures, and operational practices.
May require possession and maintenance of a valid State of Georgia Notary Public certification.

Nice To Haves

Associate's degree in secretarial science, office administration, business administration, public administration, finance, accounting, or a related field.
Experience with Monday.com, DocuSign, procurement systems, travel management systems, or financial tracking tools.

Responsibilities

Serve as a liaison between the assigned department and other departments, staff, County officials, the public, outside agencies, and other stakeholders; distribute and receive routine information and documentation.
Provide administrative and secretarial support, including screening communications, composing and editing documents, maintaining calendars, scheduling meetings, and coordinating travel arrangements.
Process budget and financial documentation, assist with budget preparation and forecasting, monitor expenditures, reconcile records, prepare deposits, and maintain account balances and petty cash.
Process purchasing documentation, verify budget availability, prepare purchase orders, obtain competitive quotes, review invoices, research discrepancies, and maintain purchasing records.
Receive, sort, distribute, and process incoming and outgoing mail, subpoenas, faxes, packages, and other materials.
Provide customer service in person, by phone, and by mail; respond to questions and complaints, research and resolve issues, receive payments, post transactions, issue receipts, balance cash drawers, and prepare revenue deposits.
Provide administrative support for boards, committees, and other meetings, including preparing agendas and packets, arranging facilities and equipment, notifying participants, recording minutes, and maintaining official records.
Maintain department webpages, social media, and online enrollment information; process registrations, memberships, and rentals; run reports; and assist customers with online accounts and site navigation.
Coordinate meetings, including room reservations, setup, refreshments, equipment, notices, agendas, packets, minutes, and documentation distribution.
Process, enter, track, compile, file, store, and distribute documentation and records associated with department operations.
Maintain departmental filing systems and conduct records maintenance in compliance with retention guidelines, including scanning and securely destroying records as appropriate.
Maintain current maps, directories, telephone lists, manuals, procedures, and other reference materials.
Research department files, databases, hardcopy materials, websites, and other sources as needed.
Monitor department supplies and forms and initiate requests for replacement or additional materials.
Operate computers and general office equipment and relevant software; provide user training or technical support and perform basic troubleshooting and equipment maintenance.
Communicate with supervisors, employees, government officials, vendors, customers, the public, and other stakeholders to coordinate activities, exchange information, review work status, and resolve problems.