Administrative Coordinator I

Texas A&M University System•College Station, TX

4d•$22 - $24•Onsite

About The Position

The USC Administrative Coordinator I provides administrative and program support for the University Staff Council (USC), including coordinating meetings, events, facilities, materials, purchasing, and general program activities. Maintains program communications and digital resources, including the USC website, listservs, Google Drive, and SharePoint. Serves as a resource for USC programs, policies, procedures, and day-to-day operational needs.

Requirements

Bachelor’s degree or equivalent combination of education and experience.
Two years of related experience.
Knowledge of Texas A&M University structure.
Working knowledge of data entry, spreadsheets, presentations, and word processing software programs.
Knowledge of shared document management systems, including SharePoint and Google Drive.
Knowledge of electronic communication tools, including listservs and distribution lists.
Skill in organizing and maintaining electronic files and shared resources.
Excellent written and verbal communication and customer service skills.
Ability to plan and organize effectively, including meetings and events.
Ability to deal with sensitive information and maintain confidentiality.
Ability to multi-task and work cooperatively with others.
Ability to work independently once given a project.

Nice To Haves

Experience providing administrative or program coordination support.
Experience coordinating meetings, events, or facility needs.
Experience maintaining website content and electronic communications.
Experience using Google Workspace, Microsoft Office, and/or SharePoint.
Experience managing shared files, distribution lists, or other digital resources.
Strong organizational, written communication, and customer service skills.
Ability to manage multiple priorities and work collaboratively with groups.

Responsibilities

Prepares and disseminates meeting materials, scheduling, and logistics for the University Staff Council (USC) monthly meetings, executive officer/committee chair meetings, and various committee meetings.
Assists in coordinating and scheduling events including open forums, new member orientations, and other activities.
Coordinates room reservations, orders refreshments, and all other logistical needs, including but not limited to audio/visual needs and equipment.
Provides on-site assistance at all USC events and provides name tents, sign-in sheets, and other materials for each meeting.
Ensures that USC member name tags, shirts and other logo items are ordered and delivered in partnership with the secretary.
Assists in the purchasing and delivery of plaques, certificates, and other awards.
Prepares correspondence, conducts research, and produces certificates of appreciation, etc.
Serves as initial resource, in person and by phone, on USC programs, services, policies, and procedures.
Monitors compliance with policies and procedures.
Receives mail and other correspondence and disseminates accordingly.
Oversees and maintains program website content to ensure information is accurate, current, accessible, and consistent with organizational standards.
Manages program listservs and electronic distribution lists, including membership updates and dissemination of program communications.
Organizes and maintains shared electronic files, including Google Drive and SharePoint.
Serves as a point of contact for routine website, shared-drive, communication platform, and meeting/facilities coordination needs.
Develops and maintains procedures for digital file organization, shared resources, and administrative communication systems to support efficient program operations.
Performs other duties as assigned.