Administrative Coordinator I

Virginia Department of Social Services • Heathsville, VA

1d

About The Position

Administrative Coordinator is the full performance level in the occupational group for Administrative Coordinator. Positions are responsible for providing administrative support for an executive, board, or other top-level administrators by coordinating administrative functions and projects. The Administrative Coordinator I is distinguished from Administrative Coordinator II by the latter’s being a senior-level coordinator who plans, coordinates, and performs administrative activities; and provides guidance and/or supervision to other clerical or administrative staff.

Requirements

• Working knowledge of office systems, practices and administrations.
• Working knowledge of business English.
• Working knowledge of basic math.
• Working knowledge of programs, operations, and administrative policies and procedures.
• Some knowledge of budgeting and financial principles and practices.
• Skill in operating a variety of automated office equipment including calculator, fax/copier.
• Skill in the use of computer-driven word processing, spreadsheet, graphics and file maintenance programs.
• Demonstrated ability to read and understand complex written materials and oral instructions.
• Demonstrated ability to analyze and evaluate complex administrative situations.
• Demonstrated ability to research information through several processes.
• Demonstrated ability to exercise appropriate judgment in establishing priorities, schedules and work methods.
• Demonstrated ability to perform basic budgeting and or accounting functions.
• Demonstrated ability to exercise judgment in the interpretation of situations and the recommendation of administrative or personnel actions.
• Demonstrated ability to be tactful in dealings with people.
• Demonstrated ability to provide good customer service.
• Demonstrated ability to compose correspondence, reports and related material with reasonable speed and accuracy.

Responsibilities

• Coordinates confidential or highly sensitive projects, daily administrative operations of the office, work flow, and meetings.
• Researches information, prepares reports and relays information.
• Handles problems and negotiates solutions with others such as vendors.
• Coordinates departmental financial and budget information and transactions.
• Monitors budget transactions and current budget information and status.
• Coordinates administrative appeals by arranging dates, rooms, and other administrative activities.
• Responds to a variety of inquiries and complaints from citizens and others regarding operations or problems relating to administrative policies.
• Responds based on knowledge of the situation or program or coordinates a response with the appropriate staff.

What This Job Offers

• Career Level: Entry Level
• Education Level: High school or GED