Administrative Coordinator I

Texas A&M University System • College Station, TX

1d • Onsite

About The Position

The Bush School is looking for a highly organized, detail‑driven professional who thrives in a dynamic higher education environment and enjoys supporting a wide range of operational needs. The ideal candidate is someone who can confidently manage administrative tasks for leadership, coordinate events and faculty activities with precision, and keep complex schedules and databases running smoothly. The Administrative Coordinator will be a proactive communicator who can draft clear correspondence, maintain faculty hiring and onboarding processes, and ensure course evaluations and reports are handled accurately. This role calls for someone who brings creativity to marketing support, reliability to meeting and event coordination, and meticulous care to maintaining faculty resources like handbooks and development schedules. If you excel at juggling multiple priorities, anticipating needs, and creating seamless experiences for faculty, students, and staff, we encourage you to apply!

Requirements

• Bachelor's degree or equivalent combination of education and experience.
• Two years of experience in office administration.
• Superior oral and interpersonal skills are required to effectively communicate general information to faculty and staff.
• Proficiency with personal computers and software applications.
• Ability to multi-task and work cooperatively with others.

Nice To Haves

• Experience working in higher education.
• Experience working in a Learning Management System.
• Experience with Banner (Compass).

Responsibilities

• Provides administrative support to the Director of the Office of Extended Education, such as scheduling meetings and drafting correspondence.
• Develops, maintains, and coordinates online faculty processing, including faculty candidate screening, faculty hiring, contracts, and letters of agreement.
• Downloads and distributes faculty course evaluations.
• Provides direct support of the instructional enhancement activities for the Office of Extended Education (OEE) via event coordination.
• Coordinates faculty meetings and special training sessions, when requested.
• Coordinates events such as: Aggie Ring celebrations, graduation celebrations, residency weeks, and general Office of Extended Education internal and external events.
• Orders supplies and keeps inventory of supplies.
• Assists the Director with marketing activities such as coordinating, creating promotional supply orders and special events promotions.
• Provides meeting minutes for scheduling meetings and other faculty development meetings.
• Updates the online course teaching and subject matter expert course development schedules, and distributes schedules as requested.
• Updates and maintains the course offerings database, the faculty candidate’s database, and all other faculty services related databases.
• Runs faculty online interaction reports, general grading reports, and other reports as needed in order to support the program’s online student retention efforts.
• Prepares and maintains Online Faculty Handbook to educate faculty about Bush School procedures and best practices for meeting online student needs.

Benefits

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatic enrollment in the Teacher Retirement System of Texas
• Free exercise programs and release time
• All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
• Educational release time and tuition assistance for completing a degree while a Texas A&M employee
• Living Well, a program at Texas A&M that has been built by employees, for employees

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level