Administrative Coordinator I

Texas A&M University System • Killeen, TX

2d • Onsite

About The Position

Works under general supervision and provides administrative support for a unit or specialized activity to include the exercise of discretion and independent judgement with respect to matters of significance. A Presidential Proclamation issued on September 19, 2025, imposes a $100,000 fee on all new H‑1B petitions filed after September 21, 2025, and Texas A&M University–Central Texas will not pay this fee. Additionally, a moratorium issued by Governor Abbott on January 27, 2026, restricts the filing of new H‑1B petitions unless approved by the Texas Workforce Commission. Accordingly, if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate. Applicants must be authorized to work for any U.S. employer.

Requirements

• Knowledge of word processing, spreadsheet, database, and presentation applications.
• Ability to multitask and work cooperatively with others.
• Interpersonal and communication skills.
• Planning and organization skills.
• Bachelor's degree or equivalent combination of education and experience.
• Two years of related experience.
• Applicants must be authorized to work for any U.S. employer.

Nice To Haves

• May serve as the office manager.
• May provide on-site support.
• May monitor compliance with policies and procedures.

Responsibilities

• Participate in the planning and execution of administrative operations.
• May serve as the office manager.
• Monitors office procedures.
• Develops, evaluates, and ensures adherence to office procedures.
• Reviews documents for supervisor.
• Attend meetings or committees on behalf of supervisor.
• Analyzes requirements for projects or initiatives.
• Provides technical information regarding administrative procedures, services, or programs.
• Applies and interprets, and/or assists in implementing management policies or operating practices.
• Develop administrative and technical procedures.
• Researches, interprets, compiles, and responds to inquiries about rules, regulations, policies and procedures.
• May monitor compliance with policies and procedures.
• Performs special analyses and project summaries.
• Coordinates travel arrangements and prepare itineraries.
• Coordinates meetings, seminars, and other special events and may provide on-site support.
• Coordinates the maintenance of files, records, office supplies, or equipment.
• Makes recommendations for process improvements, administrative changes, or new initiatives.
• Hire, trains and supervise student workers and support staff.
• Assists with event logistics including RSVP tracking, nametag preparation, guest communications, and setup/take-down both on and off campus.
• Supports departmental purchasing, prepares budget tracking documents, and reconciles procurement card transactions.
• Maintains and updates alumni and donor records in relevant databases (e.g., CRM or advancement software).
• Other duties as assigned.

Benefits

• The A&M System is committed to providing an educational and work environment that is conducive to the personal and professional development of each employee.
• Each member institution provides equal opportunity and access to all students, employees and prospective employees.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level