Administrative Coordinator I

Texas A&M University System • College Station, TX

10d • Onsite

About The Position

The Texas A&M Libraries are seeking an organized and detail-driven Administrative Coordinator I to join our team. This role offers a glimpse into the heart of executive support, with a strong emphasis on scheduling complex travel and crafting detailed itineraries. This position manages flight bookings, hotel reservations, and logistical arrangements for candidates and executive team members. It provides flexible, hands‑on support to Associate University Librarians, particularly during major events, meetings, and recruitment processes. The coordinator also oversees room reservations. In addition, the role supports the Libraries Administrative Suite and helps plan and execute programmatic and administrative events across the libraries. This is an on-campus opportunity. The selected candidate will be required to work on-site at our College Station campus Monday through Friday, from 8:00am to 5:00pm. Salary: $3,750/monthly Cover Letter/Resume: A cover letter and resume are strongly recommended and will help in our review. You may upload them on the application under the CV/Resume section.

Requirements

• Bachelor’s degree or equivalent combination of education and experience.
• Two years’ experience in office administration.
• Ability to deal effectively and tactfully with a wide variety of people in person, via telephone, and in writing.
• Ability to perform effectively in a fast-paced environment with changing priorities.
• Ability to multi-task and work collaboratively with others.
• Excellent customer service skills.
• Attention to detail.
• Excellent organizational and planning skills.
• Ability to communicate effectively, including excellent verbal and written skills.
• Reliable attendance.
• Ability to maintain confidentiality on all personnel matters.

Nice To Haves

• Experience with making travel arrangements and itineraries.
• Experience using Emburse.
• Experience managing multiple calendars.
• Event coordination and planning experience.
• Knowledge of SharePoint or Google Docs or other cloud-based storage.

Responsibilities

• Administrative Support for Librarian Recruiting - Provides administrative support to the Associate University Librarians in the recruitment process for librarian positions including making travel arrangements, advertising, coordinating interviews and contacting applicants. Coordinates and sets up librarian candidate presentations, interviews, and meetings. Arranges travel and catering for librarian candidates and processes expenditures through Emburse. Compiles and distributes librarian candidate itineraries, creating calendar appointments for all interview participants. Attends search committee meetings and provides administrative support.
• Libraries Administrative Suite Support - Provides administrative support for the Libraries Administrative Suite. Maintains conference room and vehicle calendars. Provides technical support for conference rooms managed by Administration. Serves as backup for answering the main line and assists with front desk duties in the absence of the Student Office Assistant. Participates in the coordination and planning of logistical arrangements and administrative support for Libraries Administrative Suite events. Serves as backup departmental parking representative. Supply clerk for Administrative Suite and Library units that are in the Libraries Administrative Suite. Schedules library resource tabling reservations. Participates in the planning and execution of administrative operations.
• Administrative Support for Associate University Librarians - Provides administrative support for the four Associate University Librarians and their units as needed. Assists with maintaining AUL’s calendars as needed.

Benefits

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatic enrollment in the Teacher Retirement System of Texas
• Health and Wellness: Free exercise programs and release time
• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
• Educational release time and tuition assistance for completing a degree while a Texas A&M employee
• Living Well, a program at Texas A&M that has been built by employees, for employees

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level