Administrative coordinator - Financing and Investments

Groupe Mach•Montreal, QC

1d•Onsite

About The Position

Our Financing team in Montreal is expanding, and we are looking for passionate talents to join our adventure! Being part of the MACH team means joining a team of 450 colleagues who work daily to put their knowledge at the service of their clients and Real Estate. For 25 years, MACH has been building real estate projects designed to have a structuring, lasting and significant impact on cities and neighborhoods, as well as on the lives of residents, users and visitors. Thus, the company builds each building to create collective values combining beauty, usefulness and responsibility. In Canada, MACH is one of the largest real estate owners. It is distinguished in particular by a real estate portfolio of more than 45 million square feet, including several jewels of the Quebec urban landscape: the Sun Life building, the CIBC Tower, the Place Victoria tower as well as the Ontario with Allstate Corporate center in Toronto and 100 O’Connor in Ottawa. JOIN A TEAM OF PROFESSIONALS AND WORK IN A HEALTHY ENVIRONMENT! Based in Montreal and reporting to the Vice President, Financing and the Vice President, Investments, the Administrative Coordinator's day-to-day responsibilities include:

Requirements

Diploma of College Studies (DEC) in Office Administration or an equivalent qualification
Excellent proficiency with the Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint)
Minimum of three (3) years of experience in a similar administrative support role
Ability to thrive in a fast-paced and dynamic work environment
Strong organizational skills and the ability to work independently with minimal supervision
Excellent attention to detail and strong organizational abilities
Ability to manage multiple files and priorities simultaneously
High level of discretion and commitment to confidentiality

Nice To Haves

Knowledge of Yardi software is considered an asset

Responsibilities

Assist in the preparation and drafting of various documents for the required departments
Maintain and update various records and databases (pipeline, project management, portfolio, contacts, etc.)
Prepare presentations for various departments (financing/investment files, lenders, executive meetings, etc.)
Manage and optimize calendars, appointments, and meetings
Monitor and follow up on emails and correspondence
Prepare and submit expense reports and other administrative documentation
Organize, file, and maintain electronic and physical records
Coordinate communications with business partners
Perform other related administrative duties, including filing, document distribution, and travel or meeting arrangements