Administrative Coordinator, Employment Law

NBCUniversal•New York, NY

1d•$50,000 - $70,000•Hybrid

About The Position

This position will provide administrative support to the head of East Coast Employment Law. The role involves handling heavy email traffic, coordinating meetings, assisting with document creation across Microsoft platforms, providing basic IT support, preparing correspondence, coordinating travel arrangements, preparing expense reports and check requests, processing legal invoices, assisting with EEOC and mediation materials, onboarding new team members, conducting case and legislation research, maintaining files, managing office spaces, drafting form agreements, preparing reports, inputting data into a claims management system, and performing other related duties as assigned.

Requirements

Bachelor’s Degree or equivalent work experience
Extremely knowledgeable in Microsoft Word, Excel, Outlook, and PowerPoint
Basic familiarity with AI platforms
Ability to maintain a high level of confidentiality
Highly organized
Detail oriented with superior verbal and written communication skills
Proven ability to excel in a high volume, multi-task/deadline-oriented executive office environment
Solid prioritization abilities and interpersonal skills
Ability to work well under pressure
Ability to work well in a team environment

Responsibilities

Handle heavy email traffic with all levels of internal and external executives in a professional manner
Interact and maintain relationships with members of other business units within NBCUniversal as well as with third parties
Schedule and coordinate large and small meetings using Microsoft Outlook and maintain related calendar invites and materials
Assist in creation of documents across Microsoft platforms (e.g., PowerPoint, Excel, Word)
Provide basic IT support/troubleshooting for the team
Prepare correspondence for mailing/distribution
Coordinate and handle all travel arrangements
Prepare expense reports and check requests
Process outside legal counsel invoices using TyMetrix e-billing system
Assist with preparation of materials for submission to EEOC and mediations
Assist with onboarding new team members
Assist with case and new legislation research
Maintain and organize files
Manage office spaces for the team, including files, pantry, snack and supply ordering
Draft form agreements including separation and settlement agreements
Prepare reports (e.g., quarterly case auditing and yearly tax reporting)
Assist in inputting information into our claims and investigations management system for metrics analysis
Perform other related duties to support the departmental team as assigned