Administrative Coordinator, Employment Law

NBCUniversal•New York, NY

15h•Hybrid

About The Position

This position will provide administrative support to the head of East Coast Employment Law. In this role, you will handle heavy email traffic with internal and external executives, interact with members of other business units and third parties, and schedule and coordinate meetings using Microsoft Outlook. You will also assist in the creation of documents across Microsoft platforms, provide basic IT support, prepare correspondence, coordinate travel arrangements, prepare expense reports and check requests, and process outside legal counsel invoices using the TyMetrix e-billing system. Additionally, you will assist with the preparation of materials for EEOC and mediations, onboarding new team members, case and new legislation research, and file management. You will also manage office spaces, draft form agreements, prepare reports, and input information into the claims and investigations management system for metrics analysis. Other related duties to support the departmental team will be assigned.

Requirements

Bachelor’s Degree or equivalent work experience
Extremely knowledgeable in Microsoft Word, Excel, Outlook, and PowerPoint
Basic familiarity with AI platforms

Nice To Haves

Ability to maintain a high level of confidentiality
Highly organized
Detail oriented with superior verbal and written communication skills
Proven ability to excel in a high volume, multi-task/deadline-oriented executive office environment
Solid prioritization abilities and interpersonal skills
Ability to work well under pressure
Ability to work well in a team environment

Responsibilities

Handle heavy email traffic with all levels of internal and external executives in a professional manner
Interact and maintain relationships with members of other business units within NBCUniversal as well as with third parties
Schedule and coordinate large and small meetings using Microsoft Outlook and maintain related calendar invites and materials
Assist in creation of documents across Microsoft platforms (e.g., PowerPoint, Excel, Word)
Provide basic IT support/troubleshooting for the team
Prepare correspondence for mailing/distribution
Coordinate and handle all travel arrangements
Prepare expense reports and check requests
Process outside legal counsel invoices using TyMetrix e-billing system
Assist with preparation of materials for submission to EEOC and mediations
Assist with onboarding new team members
Assist with case and new legislation research
Maintain and organize files
Manage office spaces for the team, including files, pantry, snack and supply ordering
Draft form agreements including separation and settlement agreements
Prepare reports (e.g., quarterly case auditing and yearly tax reporting)
Assist in inputting information into our claims and investigations management system for metrics analysis
Perform other related duties to support the departmental team as assigned