Administrative Coordinator-Diagnostic Imaging Full Time Days

Northwestern Memorial Healthcare•Lake Forest, IL

2d•$22 - $29•Hybrid

About The Position

This is a full time position at 40 hours per week located at Catherine Gratz Griffin Lake Forest Hospital. This position provides administrative support for 5 imaging leaders. The schedule is Monday to Friday 8am to 4:30pm. On call remote work required. Ideal applicant will have prior health care administrative experience, more specifically experience with PACS, Epic and medical imaging. The Administrative Coordinator position reflects the mission, vision, and values of Northwestern Memorial, adheres to the organization’s Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines and all other regulatory and accreditation standards. The Administrative Coordinator is responsible for higher-level administrative support to Directors within the organization and must use independent judgment and authority to execute projects and maintain workflow. The incumbent will work as part of team and demonstrate superior organization skills, strong interpersonal and communication skills, and attention to detail proficient Microsoft application skills (Word, Excel and PowerPoint) and be highly flexible and adaptable.

Requirements

Associates Degree or equivalent relevant (administrative) experience
3-5 years of experience in a business office with a strong emphasis on database management and customer service.
Knowledge of Microsoft Office, PowerPoint and Excel.
Ability to organize and think independently.
Excellent interpersonal skills.

Nice To Haves

Prior health care administrative experience
Experience with PACS, Epic and medical imaging
B.A. degree or business equivalent and 5 years business experience

Responsibilities

Prepares documents and manages data using NM software applications including Microsoft Office.
Manages calendar; sets meeting priorities; identifies objectives of meetings and identifies materials needed for meeting; exercises judgment to ensure appropriate parties attend meeting.
Screens incoming email, mail and telephone calls to assign priority to call and/or identify additional resources to manage caller’s need.
Independently plans and executes activities such as room scheduling, signage, catering, support staff and equipment, and preparation and distribution of notifications, in support of projects and meetings as appropriate.
Assists with creation and preparation of materials, which are presented, to management, committees and subcommittees, particularly power point presentations and printed materials.
Prepares, copies, mails, files documentation accurately and maintains security and confidentiality of highly sensitive information.
Authors responses on behalf of Director or department.
Performs other duties as assigned.
Utilizes appropriate resources within the institution, division and department to manage and complete each assigned task and/or project.
Develops and maintains relationships with all customer and suppliers, especially vendors who support equipment within the department.
Provides support to Division Vice President as needed.
Transcribes meeting content for designated meetings.
Conducts internet research and identifies relevant topics based upon assignment.