Administrative Coordinator, Client Development & Engagement

Simpson Thacher & Bartlett LLP•New York, NY

2d•$100,000 - $110,000•Hybrid

About The Position

Simpson Thacher & Bartlett LLP is a leading international law firm established in 1884 with approximately 2,000 lawyers. Headquartered in New York, the Firm has offices globally and provides coordinated legal advice worldwide. The Client Development & Engagement (CDE) function is central to the Firm’s growth strategy, integrating business development, marketing, events, and communications. CDE collaborates with Partners, practice leaders, and cross-functional teams to support key initiatives like pitches, RFPs, strategic marketing, and practice-level business development. The team utilizes data, insights, and creative problem-solving to help Partners achieve sustained growth through consistent excellence and a distinctive client experience.

Requirements

Minimum of 3 years of executive assistant experience, preferably in a law firm or in professional services.
Excellent interpersonal skills and a professional demeanor; ability to work effectively with all levels of Firm personnel and stakeholders.
Ability to adapt to diverse work styles, providing consistent and personable service.
Strong written and verbal communication skills.
Strong knowledge of Microsoft Office Suite and Outlook.
Tech-savvy with the ability to learn new technologies.
Familiarity with collaboration tools such as Microsoft Teams, Zoom, etc.
Ability to manage projects and work collaboratively in a team environment.
Strong attention to detail with the ability to proofread written materials and presentations.
Demonstrated ability to work independently and collaboratively as part of a team.
Possess sound judgment and discretion when handling confidential and sensitive information.
Ability to multi-task efficiently and effectively.
Flexibility and adaptability to handle changing priorities and deadlines.

Nice To Haves

Bachelor’s degree
Advanced knowledge in MS Word, Excel and PowerPoint
Experience managing databases

Responsibilities

Manage complex calendars, ensuring alignment across stakeholder priorities, high-value engagements, and Firm-wide obligations.
Anticipate scheduling conflicts and proactively resolve them with diplomacy and discretion.
Coordinate meetings, prepare materials, and ensure leaders are well-briefed in advance.
Work with various regional office assistants to secure meeting rooms and arrange room set-up.
Coordinate internal operations to ensure the Business Development function runs efficiently, which may include budget tracking, candidate pipeline management, vendor management, event logistics, and document preparation.
Develop and stand up processes, templates, and systems that support scalability and cross-functional visibility in partnership with the Associate Director, Strategy, Planning & Operations (ADSPO).
Support the development and coordination of internal communications, including team updates, meeting summaries, and project briefs.
Collaborate with other CDE colleagues and the Client Development Operations Coordinator as needed for large-scale department events and projects.
Provide backup coverage as needed.
Perform other duties as assigned.