ADMINISTRATIVE COORDINATOR - CHILDCARE

Channel Islands YMCA•San Luis Obispo, CA

11d•$20 - $21•Onsite

About The Position

Develop, coordinate, and maintain office and administrative systems to maintain effective daily operations. Manage the business functions of the organization including supervision of bookkeeping, assistance with accounting activities, processing invoices for payment and reconciliation of monthly financial statements, membership financials, billing, and tracking. Maintain membership and program database and generate monthly reports as needed. Prepare and ensure all bank deposits are processed in a timely manner. Process, record, and acknowledge all donations made to the organization. Assist management team with major business initiatives, as needed. Assist the Supervisor in preparing annual budget to include monitoring expenditures, creating monthly reports, handling record-keeping tasks, and training staff on budgeting process and procedures. Provide assistance and support to Supervisor by performing highly confidential clerical and administrative support activities such as composing confidential correspondence, e-mails, letters, phone calls, and maintaining confidential files. Establish, update, and maintain manual and automated filing systems for confidential and administrative files to update and track information using paper files and electronic files. Coordinate and schedule meetings for the Supervisor and prepare necessary support information for such meetings. Develop and maintain accurate meeting minutes and agendas for all meetings.

Requirements

Must be at least 18 years old
High School Diploma or equivalent
Ability to obtain a criminal record clearance
Complete required certifications within 60 days of hire

Nice To Haves

Associate’s Degree preferred; related work experience may offset degree requirement
1-year related work experience preferred

Responsibilities

Develop, coordinate, and maintain office and administrative systems to maintain effective daily operations
Manage the business functions of the organization including supervision of bookkeeping, assistance with accounting activities, processing invoices for payment and reconciliation of monthly financial statements, membership financials, billing, and tracking
Maintain membership and program database and generate monthly reports as needed
Prepare and ensure all bank deposits are processed in a timely manner
Process, record, and acknowledge all donations made to the organization
Assist management team with major business initiatives, as needed
Assist the Supervisor in preparing annual budget to include monitoring expenditures, creating monthly reports, handling record-keeping tasks, and training staff on budgeting process and procedures
Provide assistance and support to Supervisor by performing highly confidential clerical and administrative support activities such as composing confidential correspondence, e-mails, letters, phone calls, and maintaining confidential files
Establish, update, and maintain manual and automated filing systems for confidential and administrative files to update and track information using paper files and electronic files
Coordinate and schedule meetings for the Supervisor and prepare necessary support information for such meetings
Develop and maintain accurate meeting minutes and agendas for all meetings