Administrative Coordinator - Chemistry & Biochemistry

Cal Poly•San Luis Obispo, CA

2d•$48,564 - $70,752•Onsite

About The Position

Under the direction of the Department Chair, this position provides administrative support for the department and handles day-to-day operations of the Chemistry and Biochemistry Department. Areas of responsibility include, but are not limited to, general and front office support and reception, handling student-related issues/matters, providing budget assistance, planning and executing activities and events, issuing keys and managing facilities requests, as well as student hiring processes. This position works as part of a larger team consisting of the Dean, Associate Deans, and Dean’s Office administrative support staff. It is essential that the incumbent in this position provide a welcoming and helpful environment for those visiting the department office. This position is critical to student success as it provides procedural knowledge, support and direction to Cal Poly students in matters pertaining to the department, college and university.

Requirements

Working knowledge of budget policies and procedures.
Ability to perform standard business math to track financial data, monitor department expenditures, and make simple projections using accounting principles.
Ability to perform standard arithmetic functions for tracking and comparing data.
Demonstrated customer service experience requiring a high-level of diplomacy and professionalism.
Ability to exercise a positive, friendly, and professional customer service approach at all times on the telephone, electronic communications (email) and in person.
Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in and outside the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds.
Demonstrated ability to independently and effectively multi-task and handle detailed procedures, priorities and projects while professionally accommodating a fast-paced work environment with frequent interruptions.
Working knowledge of or the ability to quickly learn all the appropriate Federal, State, College, and Department policies, procedures, regulations and precedents.
Ability to interpret, develop, communicate and implement or apply a wide variety of processes and requests with independence under varied and complex circumstances.
Excellent organizational and time management skills with the ability to set own priorities and coordinate multiple assignments with fluctuating and time-sensitive deadlines.
Ability to adapt to a flexible schedule moving from one assignment to another as the need arises and determine when matters are of an immediate nature.
High school diploma or its equivalent.
Type 45 wpm.
Four years of general office support experience. (Training at a vocational school or full-time college education may be substituted for two years of the required experience on the basis of one year of college education for 6 months of experience)