Administrative Coordinator - Anesthesia - Scheduling

Carilion Clinic•Roanoke, VA

1d•$19 - $26•Onsite

About The Position

This is Carilion Clinic, an organization where innovation happens, collaboration is expected, and ideas are valued. A not-for-profit, mission-driven health system built on progress and partnerships. A courageous team that is always learning, never discouraged and forever curious. Headquartered in Roanoke, Va., you will find a robust system of award-winning hospitals, Level 1 and 3 trauma centers, Level 3 NICU, Institute of Orthopedics and Neurosciences, multi-specialty physician practices, and The Virginia Tech Carilion School of Medicine and Research Institute. Carilion is where you can make your own path, make new discoveries and, most importantly, make a difference. Here, in a place where the air is clean, people are kind and life is good. Make your tomorrow with us. The Specialty Scheduler manages multiple providers surgery schedules. Prepares surgery packets for physicians to take to surgical facilities. Consistently delivers the best in customer service and patient care. Accurately and efficiently communicates patient information as directed and provides information regarding patient to appropriate as necessary. As a team member, demonstrates respect, dignity, kindness and empathy in each encounter with patients, families, visitors and other employees. The Administrative Coordinator provides administrative, scheduling, and customer service support to leadership and department staff to ensure efficient and effective operations.

Requirements

Associate degree required or 2 years of experience may be considered in lieu of degree.
Minimum of 2 years of experience in data collection, analysis, or advanced administrative support required.
Advanced computer skills including Microsoft Office applications.
Strong communication, organizational, and multitasking skills.
Ability to handle confidential information and work in a fast-paced environment.

Responsibilities

Provides administrative support to leadership and department staff.
Serves as a resource to staff by answering questions and resolving concerns.
Coordinates payroll processes and maintains time and attendance records.
Supports licensure tracking and regulatory compliance activities as applicable.
Maintains databases, files, and department records.
Coordinates meetings, events, and scheduling logistics.
Provides technical and clerical support including report preparation and document management.
Creates and maintains spreadsheets, presentations, and reports.
Collaborates with team members on projects and data-related activities.
Composes correspondence and prepares reports, agendas, and meeting minutes.
Maintains confidentiality of sensitive information.
Provides excellent customer service in a dynamic work environment.