Administrative Coordinator 4

State of Louisiana•Baton Rouge, LA

3d•Onsite

About The Position

This position supports critical Child Support Enforcement State Office operations, including statewide statistical, reporting, performance analysis, budget monitoring, and other administrative functions. The position also processes medical coverage notices to ensure parents receive necessary coverage information and is responsible for logging and routing incoming mail and child support payment to the appropriate units. The Department of Children and Family Services (DCFS) mission is to protect children, empower families, and strengthen communities so every child grows up safe, stable, and strong. Our vision is a future where every child thrives in a loving environment, supported by empowered families and resilient communities. We value treating all people with dignity, compassion and respect, while providing services with integrity. At DCFS, we empower communities and improve lives by delivering responsive, inclusive, and forward-thinking public services. We are proud to serve the people of Louisiana with integrity, innovation, and a deep commitment to equity.

Requirements

Three years of experience in administrative services.
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Nice To Haves

Accepting Direction
Demonstrating Accountability
Following Policies and Procedures
Communicating Effectively
Demonstrating Initiative
Displaying Professionalism

Responsibilities

Order acquisitions, office supplies, and pay all bills for CSE State office through supplier Relationship Manager (SRM).
Review for accuracy to reduce potential errors.
Responsible for oversight of leased copiers through Xerox.
Responsible for setting up purchase orders, ordering toner, and toner waste.
Request and provide new employees with necessary equipment, computers, telephones, and supplies and a workstation.
Collect information from CSE Attorneys statewide to get them set up on the PACERS website.
Enroll and add/delete them in the pacers service.
Processes medical support correspondence received from insurance companies.
Work directly with management regarding purchasing and monitoring of money budgeted from supplies and acquisitions.
Conducts annual inventory to ensure that all state property is tagged and accounted for in CSE state office.
Prepare telephone requests and complete appropriate forms to manage all phone lines in State Office for activation, deactivation, removal, and changes to equipment.
Logging and routing incoming mail and child support payment to the appropriate units.