Administrative Coordinator 3

State of Louisiana•Baton Rouge, LA

5d•Onsite

About The Position

The Administrative Coordinator 3 will provide administrative and operational support for the Executive Suite and the Fiscal division, assist with timekeeping, reception, purchasing, safety coordination, meeting-room management, and other administrative functions necessary to support efficient daily operations. The Office of Management and Finance (OMF) oversees the agency’s fiscal operations, budgeting, procurement and contracts, human resources, and other key administrative functions. We provide the internal support and oversight needed to ensure efficient, accountable, and transparent agency operations. OMF does not deliver direct services to the public.

Requirements

Two years of experience in administrative services.
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Nice To Haves

Accepting Direction: The ability to be open and willing to follow guidance or instructions.
Acting Decisively: The ability to make timely, confident decisions using sound reason.
Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
Demonstrating Initiative: The ability to assess situations independently and take proactive steps to address them without being prompted or instructed by others.
Displaying Professionalism: The ability to uphold workplace standards through consistent conduct, responsible communication, and consideration for others.
Focusing on Customers: The ability to understand and meet the needs, preferences, and experiences of internal and external customers.
Making Accurate Judgments: The ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning.
Managing Resources: The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value.
Thinking Critically: The ability to analyze information objectively, identify connections across sources, and form logical, well-supported conclusions.

Responsibilities

Serves as timekeeper for assigned employees using the Personnel Time Manager's Workplace system, ensuring accurate, timely, and certified time statements, prior-period adjustments, FMLA leave tracking, and audit-ready documentation.
Serves as the primary point of contact, greeting visitors, answering calls, routing mail and deliveries, and directing inquiries to the appropriate staff.
Provides general support to the Executive Suite and the Fiscal division, including files and records, correspondence, safety coordination, supply monitoring, purchase requisitions, P-Card transactions, and property and inventory records.
Schedules and prepares Executive Suite meeting rooms, resolves calendar conflicts, and ensures rooms are stocked and meeting-ready.
Performs other duties and special assignments as directed by the supervisor, appointing authority, or designee.