Administrative Construction Operations Coordinator

New Orleans Restoration Properties•New Orleans, LA

2d•$24 - $32•Onsite

About The Position

New Orleans Restoration Properties (NORP) is seeking a highly organized, collaborative, and dependable person to join our New Orleans, LA office as a full-time Administrative Construction Operations Coordinator! You'll be at the center of our daily activities, supporting all departments in maintaining efficiency and productivity. If you pride yourself on maintaining accuracy and compliance in all you do, keep reading to learn more! This role goes beyond the typical clerical duties, as you'll provide high-level operational support to maintain streamlined workflows and efficient workdays. You'll tackle a variety of responsibilities, ranging from professional correspondence and record maintenance to task management and construction administration. Organization is vital, as you'll need to submit permits, licenses, insurance renewals, and other crucial documents for construction projects on time, as well as meet deadlines for multiple projects across different departments. As the bridge between internal teams and vendors, you'll support effective communication and help keep all departments on the same page. Working within Monday.com, you'll assign tasks to team members, follow up for completion, and efficiently coordinate daily workflows. You'll answer phone calls/emails, document communications, and send files to the correct departments. As for the construction administration duties, you'll maintain organized project files, ensure regulatory compliance for all projects, and help meet payroll requirements. You'll help prepare contracts, change orders, and other documents as needed, ensuring accuracy in all records. We're always aiming to improve, and you'll support this by using the Entrepreneurial Operating System (EOS) to monitor priorities and ensure departmental accountability. As directed by leadership, you'll help prepare meeting materials, assist with planning initiatives, coordinate calendars for scheduling, and help with other special projects. The Administrative Construction Operations Coordinator may also assist with retrieving mail from the post office, distributing documents, monitoring office supplies, and more. This role is a key part of our day-to-day and long-term success. If you feel up for the task, apply now using our short initial form!

Requirements

3+ years of administrative, operations, or construction administration experience
Experience using workflow management software and Google Workspace
Effective communication skills (written & verbal)
Ability to handle sensitive information with discretion
Strong attention to detail and organizational skills
Time management skills with the ability to effectively manage simultaneous priorities
Proactive problem-solving skills and the ability to follow up on tasks to ensure completion
Collaboration skills for working cross-departmentally
Ability to take ownership of your responsibilities and accountability for your results
Commitment to supporting continual improvement and growth initiatives
Ability to pass a background check and drug screening test

Nice To Haves

Experience in an industry like construction or real estate
Experience using Monday.com
Experience with AI platforms such as Claude or ChatGPT
Payroll experience

Responsibilities

Provide high-level operational support to maintain streamlined workflows and efficient workdays.
Handle professional correspondence and record maintenance.
Manage task management and construction administration.
Submit permits, licenses, insurance renewals, and other crucial documents for construction projects on time.
Meet deadlines for multiple projects across different departments.
Act as a liaison between internal teams and vendors to support effective communication.
Assign tasks to team members, follow up for completion, and efficiently coordinate daily workflows using Monday.com.
Answer phone calls and emails, document communications, and send files to the correct departments.
Maintain organized project files.
Ensure regulatory compliance for all projects.
Assist with meeting payroll requirements.
Prepare contracts, change orders, and other documents as needed.
Support continual improvement initiatives using the Entrepreneurial Operating System (EOS) to monitor priorities and ensure departmental accountability.
Prepare meeting materials as directed by leadership.
Assist with planning initiatives.
Coordinate calendars for scheduling.
Assist with other special projects.
Retrieve mail from the post office.
Distribute documents.
Monitor office supplies.