Operations Administrative Coordinator

Trofholz Technologies•Lexington, SC

22h•$14 - $15•Onsite

About The Position

The Operations Administrative Coordinator supports Operations, Project Managers, and Quality by ensuring documentation is accurate, deadlines are visible, and workflows remain organized — even in fast-moving, high-demand environments. This role combines administrative support discipline with practical AI tool usage to improve speed, accuracy, and efficiency across daily operations. The primary goal is to streamline processes, strengthen documentation integrity, and uphold Trofholz’s Diamond Delivery standards. The role requires active, effective use of AI tools as part of daily workflow execution.

Requirements

1+ years of experience in operations administration or similar role
Demonstrated professional use of AI tools in a work setting
Proficient in Microsoft 365
Exceptional organizational skills and attention to detail

Responsibilities

Support vendor and subcontractor coordination
Prepare meeting summaries, action lists, and status report drafts
Assist with procurement tracking and contract documentation
Use AI tools to summarize meetings and complex documents
Generate structured task lists from transcripts and project notes
Track deliverables, deadlines, and compliance requirements
Assist with project close-out documentation packages
Receive incoming deliveries, packages, and materials; verify receipt, maintain basic receiving records, and route items to the appropriate person or project.
Prepare outgoing shipments and materials; provide tracking information and maintain follow-up through delivery.
Process RMAs/returns provided by Project Coordinators and track shipments through receipt.
Check stock items in and out for Project Managers and technicians and assist with inventory tracking for equipment, materials, tools, and supplies.
Monitor office and warehouse supply levels and place routine supply orders as needed.
Submit and track office/facility maintenance requests and coordinate routine vendor services with property management and vendors.
Help maintain organized common areas, supply areas, shipping/receiving areas, and warehouse administrative spaces.
Assist with vehicle administration, including registrations, monthly safety-check documentation, and other routine vehicle records.
Assist Project Coordinators with formatting and assembling documents for kickoff meetings and other standard project packages.
Support the administrative and logistical aspects of employee onboarding, including workspace, supplies, and materials.