Executive Administrative Coordinator of Operations

New Orleans Restoration Properties•New Orleans, LA

1d•Onsite

About The Position

New Orleans Restoration Properties (NORP) is seeking a highly organized, collaborative, and dependable person to join our New Orleans, LA office as a full-time Administrative Construction Operations Coordinator! You'll be at the center of our daily activities, supporting all departments in maintaining efficiency and productivity. If you pride yourself on maintaining accuracy and compliance in all you do, keep reading to learn more! At New Orleans Restoration Properties (NORP), we impact lives through real estate development. Our mission is to contribute to the revitalization of neighborhoods through the development and restoration of multifamily housing, commercial, and hospitality, providing high-quality developments that foster community engagement and economic growth. We are committed to creating opportunities for those who have been disenfranchised, caring for the vulnerable, and improving the quality of life for residents through innovative and sustainable development practices. By integrating strategic partnerships and advanced technology, we aim to achieve excellence in real estate development. Guided by our core values of integrity, community, and meaningful impact, we aim to improve the quality of life for all who call our developments home.

Requirements

3+ years of administrative, operations, or construction administration experience
Experience using workflow management software and Google Workspace
Effective communication skills (written & verbal) and the ability to handle sensitive information with discretion
Strong attention to detail and organizational skills
Time management skills with the ability to effectively manage simultaneous priorities
Proactive problem-solving skills and the ability to follow up on tasks to ensure completion
Collaboration skills for working cross-departmentally
Ability to take ownership of your responsibilities and accountability for your results
Commitment to supporting continual improvement and growth initiatives
Ability to pass a background check and drug screening test

Nice To Haves

Experience in an industry like construction or real estate would be highly beneficial
Experience using Monday.com
Experience using AI platforms such as Claude or ChatGPT
Payroll experience is also a plus

Responsibilities

Provide high-level operational support to maintain streamlined workflows and efficient workdays.
Handle professional correspondence and record maintenance.
Manage task management and construction administration.
Submit permits, licenses, insurance renewals, and other crucial documents for construction projects on time.
Meet deadlines for multiple projects across different departments.
Act as the bridge between internal teams and vendors, supporting effective communication.
Assign tasks to team members, follow up for completion, and efficiently coordinate daily workflows using Monday.com.
Answer phone calls/emails, document communications, and send files to the correct departments.
Maintain organized project files.
Ensure regulatory compliance for all projects.
Help meet payroll requirements.
Prepare contracts, change orders, and other documents as needed, ensuring accuracy in all records.
Support continual improvement initiatives using the Entrepreneurial Operating System (EOS) to monitor priorities and ensure departmental accountability.
Prepare meeting materials as directed by leadership.
Assist with planning initiatives.
Coordinate calendars for scheduling.
Assist with other special projects.
Retrieve mail from the post office.
Distribute documents.
Monitor office supplies.