Administrative Clerk

United Land Services•Riviera Beach, FL

1d•Hybrid

About The Position

At United Land Services, we are committed to delivering high-quality landscape and construction services through teamwork, professionalism, and operational excellence. We take pride in creating strong partnerships with our clients while fostering a positive and growth-oriented environment for our employees. We are currently seeking a detail-oriented and dependable Administrative Clerk to support our branch operations and contribute to the overall success of the team. The Administrative Clerk plays a key role in supporting daily office operations by assisting with administrative tasks, data entry, scheduling, project tracking, and general clerical support. This position works closely with branch leadership, field personnel, vendors, and customers to help ensure projects and office functions run efficiently and accurately.

Requirements

High school diploma or equivalent required
3–5 years of administrative experience preferred
Experience working in a blue-collar, construction, or landscaping environment is highly preferred
Previous experience in the landscape or construction industry is a plus
Experience with Acumatica
Equivalent combinations of education, training, and experience may be considered
Strong attention to detail and organizational skills
Ability to handle confidential information with professionalism and discretion
Excellent verbal and written communication skills
Ability to troubleshoot basic office technology issues
Basic mathematical and problem-solving skills
Ability to work independently while also contributing as part of a team
Strong time management and multitasking abilities

Responsibilities

Compile, maintain, and update company records and documentation
Gather and organize project information from field personnel and documentation
Reconcile project totals, job costs, and labor hours within company systems
Assist with accounts receivable and accounts payable functions
Perform general clerical duties including filing, scanning, photocopying, mail distribution, and document organization
Support branch management with administrative tasks including scheduling meetings, preparing correspondence, and maintaining reports
Proofread reports and documents for accuracy in spelling, grammar, punctuation, and formatting
Coordinate or assist with material pickups and distribution as needed
Maintain company equipment and office property in good working condition
Build and maintain positive working relationships with employees, vendors, and customers
Promote and support workplace safety initiatives
Ensure compliance with company policies, procedures, and applicable regulations
Perform additional duties as assigned