Administrative Clerk

City of Lauderhill•Lauderhill, FL

6d•Onsite

About The Position

Under general supervision, the purpose of the position is to provide clerical and office support duties. Position is responsible for extensive record keeping and filing duties. Employees in this class ensure accuracy and completion on a multiple of documents. Responsibilities involve personal telephone contact with residents, employees, supervisors, and performing various clerical and courier functions. Position may perform in front desk customer service capacity for the Department. Performs related work as required.

Requirements

High school diploma or GED
Minimum two (2) years office support experience that provided familiarity computers and popular software applications
Valid Florida State Driver's License (if driving is required)

Responsibilities

Assists Department in all areas including but not limited to, scheduling, personnel, insurance, safety, and training.
Retrieves and distributes daily US mail and inter-office mail service several times during a work day, and prepares daily outgoing mail for the end of the work day.
Assists in operation of Department by copying, typing letters, filing, and providing information as requested.
Acts in a reception capacity for the department by providing customer service, such as accepting and distributing applications or requesting information, and preparing and posting notices.
Assists with the surveys and varied duties of collecting data.
Assists with all other clerical positions as necessary.
May also act in other clerical roles as necessary.
Processes files for record retention.
Posts notices and other information required for the Department.
Assists in processing information for the department and may assist with background checks, and other data as required.
Responsible for maintaining up-to-date copies of Department records.
May be required to drive to collect and deliver materials or complete other errands.
Responds to requests for information/records from outside organizations, residents, and other departments.
Coordinate offsite storage with other departments including bar-coding and retrieving records.
Maintain log of items in storage facility and items scanned and microfilmed.
Verify file retention requirements and assist with the process of records destruction.
Interacts and communicates with a variety of groups and individuals including elected officials, department directors and staff, members of the public, etc.