Administrative Clerk - Fairgrounds

Gallatin County•Bozeman, MT

10d•Onsite

About The Position

The Gallatin County Fairgrounds is seeking an Administrative Clerk to provide reception and clerical support for the Fairgrounds. This role involves administrative tasks and special project functions, supporting the daily operations of the Fairgrounds and the annual Big Sky Country State Fair. The position reports to the Fairgrounds Director.

Requirements

Knowledge of appropriate sources of information for administrative and program support.
Knowledge of office operations and equipment, and related secretarial and clerical support functions.
Ability to communicate effectively both verbally and written.
Ability to multi-task.
Graduation from high school or equivalent.
At least three to four (3-4) years of related job-related work experience.
Valid driver's license.
Provide own transportation to conduct out of office job duties.
Must be insurable under the County's liability policies.
Pass a background screening.

Responsibilities

Perform a variety of clerical and administrative duties including answering the phone, receiving visitors, copying and faxing documents, sorting and distributing mail, and responding to routine questions.
Answer customer inquiries via phone, website, email, and social media, referring complex matters to appropriate staff.
Manage the RV program, including booking spaces, check-in/check-out procedures, and related clerical needs.
Coordinate office operations, solve day-to-day problems, provide information and support to customers, prepare documents, and conduct research.
Prepare and submit claims for payment and quarterly reports for postage and copy charges.
Upload public event information to the website and social media accounts.
Support other Fairgrounds staff with the administration of Fair-related projects, including sponsorship fulfillment, vendor coordination, and concert management.
Assist in arranging and overseeing media interviews.
Create reports, spreadsheets, and post-event information packets.
Recommend areas for efficiency or improvements.
Provide on-the-ground support for the annual Fair event.
Perform other assigned duties, including administrative functions, coordinating special projects, system research, attending meetings, and continuing education.