Administrative Clerk

McAlister Institute for Treatment & Education • El Cajon, CA

10d • Onsite

About The Position

Join McAlister Institute, a 49-year beacon in San Diego's Recovery Community. We are seeking a highly organized and detail-oriented Administrative Clerk to join our McAlister team. This role is vital in ensuring operations and excellent client service within our programs.

Requirements

• Minimum 2 years of administrative/clerical experience with demonstrated attention to detail.
• Strong computer and paperwork skills; ability to manage documentation and records effectively.
• Excellent verbal and written communication skills.
• Strong time management, organizational, and teamwork abilities.
• Compliance with all agency and contract requirements related to trainings, public health, certifications, and reporting.
• Ability to pass all pre-employment screening, including references, education verification, a criminal background check with at least one year clear of probation or parole, a drug test, and a negative TB test.
• Must have reliable transportation.
• Applicants must be legally authorized to work in the United States at the time of application.
• McAlister Institute does not participate in visa sponsorship programs, including H1-B visas, and will not provide sponsorship for any employment-based visas.
• All employment offers are contingent upon successful completion of pre-employment requirements including a criminal background investigation, which involves fingerprinting.
• A pre-employment physical examination, and post-offer background check is required.
• Candidates must have at least one year clear of probation or parole, a drug test, and a negative TB test.

Nice To Haves

• Bilingual proficiency is highly preferred.

Responsibilities

• Uphold and promote the mission, philosophy, values, and direction of McAlister Institute.
• Provide administrative support to the Program Manager and program staff.
• Answer phones and provide front desk/reception coverage.
• Schedule client orientations and follow up on attendance.
• Prepare and manage documentation including letters, reports, and certificates.
• Maintain client flow logs, peer review logs, and UA (drug testing) logs.
• Assemble orientation packets and update program resources materials.
• Order supplies and maintain supply inventory and storage.
• Maintain and archive client files; ensure proper file breakdown and organization.
• Ensure a clean, welcoming, and safe facility environment.
• Perform other duties as needed.

Benefits

• 13 paid annual holidays, including your birthday
• 12 paid vacation days
• paid sick leave
• Public Service Loan Forgiveness eligibility
• 403(b) Retirement Plan + up to 6% Employer Match
• Health Insurance available the first of the month following 30 days of employment (Sharp)
• EAP

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed