Administrative Clerk (Street Department)

City of Cullman•Cullman, AL

8d•Onsite

About The Position

The City of Cullman is seeking an Administrative Clerk for the Street Department. This position reports to the Office Manager/Superintendent and is a full-time, hourly role. The Administrative Clerk performs clerical, administrative, and customer service duties to support the daily operations of the Street Department. Responsibilities include assisting with recordkeeping, data entry, purchasing documentation, work order tracking, payroll support, and communication with employees and the public.

Requirements

High school diploma or equivalent
Clerical and customer service experience required
Must maintain a valid Alabama Driver’s License
Strong written, digital, and verbal communication skills
Excellent organization skills, multitasking ability, attention to detail, and problem-solving skills
Accuracy in numerical data entry and financial handling
Basic knowledge of governmental/community operations, and business organizations/resources
Ability to make decisions according to regulations and established policies
Must be able to work with various filing systems, including computer-based systems and software
Must be reliable and punctual
Ability to work both independently and with a team

Nice To Haves

Associate degree preferred
Experience in a utility or municipal environment preferred
Experience with standard bookkeeping practices preferred

Responsibilities

Provides clerical and administrative support for street department operations
Answers telephones, greets visitors, and responds to citizen and employee inquiries in a professional manner
Maintains departmental files, records, work orders, reports and correspondence
Performs data entry and updates records related to maintenance activities, equipment, inventory and departmental operations
Assists with preparation and processing of purchase orders, invoices, and related documentation
Prepares routine reports, spreadsheets, forms and correspondence
Collects and distributes mail, maintains filing systems, and performs document scanning
Coordinates communication between field crews, supervisors, vendors, and other municipal departments as directed
Operates standard office equipment including computers, copiers, scanners and multi-line telephone system
Maintains confidentiality of sensitive information and records
Works collaboratively with City personnel and the public.
Performs other related duties as assigned