Administrative Clerk Surgical Services - FT - Day Shift

ECMC•Buffalo, NY

10h

About The Position

The Administrative Clerk performs advanced, responsible entry-level administrative duties for the Surgical Services Department at Erie County Medical Center Corporation (ECMCC). The position works under the general supervision of a higher-level Surgical Services employee and follows established procedures, with latitude for independent judgment and action. Related duties are performed as required. The role organizes and carries out clerical work for Surgical Services, including scheduling procedures, entering data and running KRONOS reports, maintaining operating-room committee minutes and daily activity calendars, handling perioperative-suite clerical functions, and verifying billing slips and procedural records. Additional work includes typing and word processing, ordering supplies, filing, composing letters to outside agencies, compiling departmental statistics, coordinating with employees and other organizations, and preparing requested reports.

Requirements

Associate’s degree in Business, Accounting, Office Management, Secretarial Science, a closely related field, or a health-related field, plus two years of clerical experience in a surgical physician’s office scheduling surgical cases or in an operating-room setting; or four years of clerical experience, including at least two years in one of those settings; or an equivalent combination of training and experience within those limits.
Degree must be awarded by a college or university accredited by an agency recognized by the U.S. Department of Education; foreign degrees require independent equivalency verification.
Thorough knowledge of office terminology, procedures, equipment, and the Microsoft Office business suite.
Thorough knowledge of business arithmetic and English.
Good knowledge of medical terminology and of procedures, terminology, clerical procedures, records, and reports.
Good knowledge of modern methods of maintaining financial accounts and records.
Ability to communicate effectively orally and in writing.
Ability to use electronic software applications, including Microsoft Excel.
Ability to establish and maintain effective working relationships with a diverse constituency.
Initiative, dependability, and good judgment.
Ability to perform the essential functions of the position with or without reasonable accommodation.
Verifiable part-time and/or volunteer experience is prorated toward full-time experience requirements.

Responsibilities

Develop and organize clerical duties for Surgical Services, including scheduling procedures.
Input data and run reports from KRONOS.
Maintain minutes for committees related to the operating room and maintain daily activity calendars.
Perform clerical functions relating to the perioperative suite and verify billing slips and procedural records.
Assist with departmental clerical work, including typing, word processing, ordering supplies, and filing.
Compose letters to outside agencies.
Compile statistics of departmental activities.
Assist with departmental activities and supply requisitioning.
Confer with higher-ranking employees, often at administrative levels.
Maintain liaison between the assigned department and other ECMCC divisions, departments, units of government, vendors, and contract representatives.
Prepare reports as requested.
Perform related work as required.