Administrative Clerk (Supplier Quality)
About The Position
This position provides administrative support for D323 Supplier Quality Inspection & Supplier Quality Specialist Program Support. Specific job functions include monitoring of departmental commitment status and close-out, electronic archiving (scanning) & filing (MS Access), data input / updating of various departmental databases (e.g. MS Excel & MS Access, 7G), preparation & publication of various reports (MS Excel & MS Access), managing departmental equipment & supply inventories (MS Excel), assisting with the preparation of Job Instruction Breakdown (JIB) sheets (MS Word), management of departmental continuous improvement databases (MS Access), supporting manager(s) with weekly performance metrics as required, and preparation of monthly business and technical presentations (MS PowerPoint). Additionally, the position will support Admin Efforts (charging DCI) to include, but not limited to, maintaining departmental personnel records, processing of new hires & employee severance’s; updating dept org charts accordingly, scheduling meetings & publishing agendas & minutes (Lotus Notes), monitoring & maintaining departmental training records (LMS /Plateau), making travel arrangements, preparing visit requests & expense reports (Concur), preparation & processing of computer request / IT service requests & communication work orders (CSARs / CWOs), preparation of supply orders & purchase requisitions as required, onboarding of department new hires, and event planning to include coordinating conference rooms, refreshments, large meetings, etc.
Requirements
- High School Diploma or G.E.D. equivalency
- 5+ years of Administrative Assistant experience
- Proficient using Excel and the Microsoft Office Suite
- Must type 45 words per minute
- Office administration experience
- Strong communication, organizational and interpersonal skills
- Must be available to work extended hours as business needs dictate
- Must be able to obtain and maintain a secret clearance
Nice To Haves
- 2+ years Electric Boat experience is preferred
- Experience with EB’s electronic systems (Electronic Desktop, 7G, MRPII, CPJ, MQS, JCALS, Plateau, MS Office Suite, etc.) is preferred
- Post-secondary education preferred
- BA in English or related degree is highly desired
- Familiarity with Electric Boat Writing Guide is desired
Responsibilities
- Monitoring of departmental commitment status and close-out
- Electronic archiving (scanning) & filing (MS Access)
- Data input / updating of various departmental databases (e.g. MS Excel & MS Access, 7G)
- Preparation & publication of various reports (MS Excel & MS Access)
- Managing departmental equipment & supply inventories (MS Excel)
- Assist with the preparation of Job Instruction Breakdown (JIB) sheets (MS Word)
- Management of departmental continuous improvement databases (MS Access)
- Support manager(s) with weekly performance metrics as required
- Preparation of monthly business and technical presentations (MS PowerPoint)
- Maintaining departmental personnel records
- Processing of new hires & employee severance’s; updating dept org charts accordingly
- Scheduling meeting & publishing agendas & minutes (Lotus Notes)
- Monitoring & maintaining departmental training records (LMS /Plateau)
- Making travel arrangements, preparing visit requests & expense reports (Concur)
- Preparation & processing of computer request / IT service requests & communication work orders (CSARs / CWOs)
- Preparation of supply orders & purchase requisitions as required
- Onboarding of department new hires
- Event planning to include coordinating conference rooms, refreshments, large meeting, etc.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
